Decision details

Calendar of Meetings 2020-21 EXE19-022

Decision Maker: Executive

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: Yes

Purpose:

To recommend to Council the Calendar of Meetings for 2020-21.

Decisions:

The Executive received a report which sought approval to recommend to Council the Calendar of Meetings 2020-21.  Following representations received regarding the proposed date of Council on Tuesday, 26 May 2020, which was the day after the Bank Holiday and during Half Term, the Leader advised that discussions would be held with the Deputy Chief Executive and Group Leaders to try and re-arrange the calendar in order to move Council out of Half Term.

The Council meeting on Thursday, 30 July 2020 was also raised as it was in the summer holiday period.  Officers confirmed that a Council meeting was required on the last Thursday in July in order to receive the Council’s Statement of Accounts.  However, if it wished, the Council could hold another meeting prior to 30 July on the possible dates of Thursday, 18 June 2020 or Thursday, 9 July 2020.  It was agreed that the possibility of an additional Council meeting in June or July would also be part of the discussions between Group Leaders and the Deputy Chief Executive prior to December Council.

The Leader highlighted that the Government had announced that the early May Bank Holiday had been moved to Friday, 8 May 2020.  Elections for the Borough and for the Police and Crime Commissioner would take place on Thursday, 7 May 2020.  It was intended that the Borough Election Count would be held on Monday, 11 May 2020 on the same day as the Police and Crime Commissioner Election Count.

RESOLVED

That the determination of this matter be deferred pending further considerations and a revised schedule of meetings be presented to Council for approval on 5 December 2019.

Reason:   In accordance with Standing Order 1.2 of the Constitution, which states that “The date of the annual (Council) meeting and those of ordinary meetings shall be fixed by the Council in or about December of the preceding municipal year”.

Wards Affected: (All Wards);

Recommend to Council?: Yes;

Consultees

Cllr Azad, Portfolio Holder.

Contact: Doug Davern, Democratic Services Officer Email: Doug.Davern@woking.gov.uk.

Report author: Doug Davern

Publication date: 10/12/2019

Date of decision: 21/11/2019

Decided at meeting: 21/11/2019 - Executive

Effective from: 30/11/2019

Accompanying Documents: