Issue - meetings

Councillor Lyons welcomed the recommendation of the Executive to support his motion on continuing the practice of publishing Council papers for meetings electronically rather than on paper.  The recommendations were introduced by Councillor Azad and were welcomed by the Members of the Council.

“Following new practice as a result of the coronavirus pandemic, this Council has operated hugely successfully without the need to print papers and courier them to Members across the Borough.

(i)      As a permanent matter of policy, this Council will operate all public meetings and task group meetings without printed papers, instead distributing them to Members and relevant Officers by electronic digital means.

(ii)      This Council will work towards operating all functions, involving all members of staff and associated contractors, without the need for printed papers.

(iii)     Exceptions may be made for complex planning documents containing diagrams and images, or which may be presented on non-standard paper sizes.

(iv)     Due consideration and exceptions will be made for those Members and Officers with additional physical needs.

(v)     Appropriate training will be offered to Members and Officers to enable them to use electronic digital alternatives to printed papers effectively.”

            RESOLVED

            That the Motion be supported.

Reporting Person – Corporate Management Group

At its meeting on 11 February 2021, the Council referred the following Notice of Motion to the Executive.

Councillor L Lyons

“Following new practice as a result of the coronavirus pandemic, this Council has operated hugely successfully without the need to print papers and courier them to Members across the Borough.

(i)            As a permanent matter of policy, this Council will operate all public meetings and task group meetings without printed papers, instead distributing them to Members and relevant Officers by electronic digital means.

(ii)        This Council will work towards operating all functions, involving all members of staff and associated contractors, without the need for printed papers.

(iii)      Exceptions may be made for complex planning documents containing diagrams and images, or which may be presented on non-standard paper sizes.

(iv)      Due consideration and exceptions will be made for those Members and Officers with additional physical needs.

(v)          Appropriate training will be offered to Members and Officers to enable them to use electronic digital alternatives to printed papers effectively.”

Councillor Lyons attended the meeting and spoke in support of the Motion.

RECOMMENDED to Council

That the Motion be supported.