Issue - meetings

Reporting Person – Joanne McIntosh

The Executive received a report which outlined the revised timetable and consultation process in order to undertake a review of the Council’s Constitution for implementation in the 2023/24 Municipal Year.  It was noted that the report also included an update following engagement sessions with Councillors and Council Officers.  The aim was to streamline and modernise the Constitution, make it easier to read and to include flow charts to explain complex processes.  It was also intended to provide newly Elected Members with an online version of the Constitution instead of a paper copy.

Discussion ensued regarding the procedure for dealing with Notices of Motion, namely the proposals around dealing with Motions on the night.  The Executive was advised that it was proposed that Motions would be dealt with on the night unless the Monitoring Officer or s151 Officer advised that there was a legal, policy or financial reason which needed to be addressed before the matter was considered.  It was determined that there would be sufficient time between the Motion being published and the Council meeting for the relevant Officer to review and decide if the Motion should revert to the Executive and then Full Council.  Following a question regarding tracking Motions, the Executive was advised that Officers were implementing a process for tracking Council actions including Motions.

RESOLVED

That the progress to date be noted and the revised timetable be agreed.

Reason:   The Council is required by law (Local Government Act 2000) to prepare and maintain a constitution.