Agenda and minutes

Planning Committee - Tuesday, 8th November, 2022 7.00 pm

Venue: Council Chamber - Civic Offices

Contact: Becky Capon on 01483 743011 or email 


No. Item



To approve the minutes of the meeting of the Planning Committee held on 18 October 2022 as published.

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That the minutes of the meeting of the Committee held on 18 October 2022 be approved and signed as a true and correct record.


Apologies for Absence

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Apologies for absence were received from Councillor A Boote and P Graves.


Declarations of Interest

(i)    To receive declarations of disclosable pecuniary and other interests from Members in respect of any item to be considered at the meeting.

(ii)   In accordance with the Members’ Code of Conduct, any Member who is a Council- appointed Director of a Thameswey Group company will declare a non-pecuniary interest in any item involving that Thameswey Group company. The interest will not prevent the Member from participating in the consideration of that item.

(iii)   In accordance with the Officer Procedure Rules, any Officer who is a Council- appointed Director of a Thameswey Group company will declare an interest in any item involving that Thameswey Group company. The interest will not prevent the Officer from advising the Committee on that item.

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No declarations of interest were received.


Urgent Business

To consider any business that the Chairman rules may be dealt with under Section 100B(4) of the Local Government Act 1972.

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There were no items of Urgent Business.


Planning and Enforcement Appeals pdf icon PDF 56 KB

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The Committee received a report on the planning appeals lodged and the appeal decisions.


That the report be noted.


Planning Applications pdf icon PDF 51 KB

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The Committee determined the following applications subject to the conditions, informatives, reasons for refusal or authorisation of enforcement action which appear in the published report to the Committee or as detailed in these minutes.



2022/0172 Warren Wood, Pyle Hill pdf icon PDF 219 KB

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[NOTE: The Planning Officer informed the Committee that an additional representation had been received from a local neighbour which reiterated support for the application. This did not change the Planning Officers view on the application.]


The Committee considered an application for the erection of a replacement two-storey dwelling plus basement level following demolition of existing dwelling.


Councillor A Azad, Ward Councillor, spoke in support of the application and disagreed with the Planning Officers conclusion that the proposal was materially larger than existing dwelling, caused harmful loss of openness to, and was inappropriate development in, the Green Belt. The Councillor asked that the Committee consider the floor area, volume and footprint of the proposed application and stated that the area calculations submitted in report were different from those submitted in the applicant’s survey. Councillor A Azad suggested that the Planning Officer underestimated the existing building and exaggerated the proposed building. The applicant’s figures suggested that would be a 31% increase in footprint, not 46% as stated in report. Councillor A Azad also queried why the precedence for refusal used by Planning Officer was based on a case in Dorset. Councillor A Azad felt that the openness of the Green Belt was preserved by the application, if not enhanced. The Councillor stated that the contemporary design was consistent with the context within the plot, it was an energy efficient/environmentally friendly property. Councillor A Azad thought that the inclusion of the basement accommodation did not contribute to bulk or massing and alleviated the need for further structures on the site whilst preserving the openness of the Green Belt.


The Planning Officer acknowledged that there was some difference between the calculations within the report and those of the applicant, which was not unusual with Green Belt applications. The applicant had not included the basement in their calculations and the Planning Officer had. The Planning Officer considered the basement to be very conspicuous due to the large ramp that accessed it and thought that it should therefore be included. The assessment of impact on the Green Belt was not a simply a volumetric exercise and as set out in the report, many factors considered together resulted in the Planning Officers conclusion that the application was materially larger than the existing dwelling and could cause harmful loss of openness and inappropriate development in Green Belt. With regards to the Dorset case sited in the report, the Planning Officer explained that this was considered a seminal piece of case law regarding Green Belt applications.


The Planning Officer stated that here had been no specific information submitted regarding the need for the batteries in the basement and he thought that this argument would have limited weight.


Some Members of the Committee raised questions about the definition of ‘materially larger’ and the percentage volume of the basement in relation to the whole development.


Following a further query regarding the basement the Planning Officer referred to paragraph 3 of the report which set out what the NPPF considered appropriate and  ...  view the full minutes text for item 6a


2022/0343 Milestones, Pyrford Road pdf icon PDF 68 KB

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The Committee considered an application for the erection of a first-floor side extension and internal alterations.


Councillor G Elson, Ward Councillor, did not support the application and thought that it was in conflict with local policies and did not make a positive impact to the street scene. Concerns and objections had been raised by the residents in the neighbouring property Elm Cottage, Byfleet, West Byfleet and Pyrford Residents Association and Pyrford Neighbourhood Forum. Elm Cottage was a locally listed building and considered to be a heritage asset. Regarding the Outlook, Amenity and Privacy SPD, Councillor G Elson thought that there would be a detrimental effect to Elm Cottage due to a further loss of light as a result of the extension. Even though the 25-degree angle requirement had already been broken, that was not justification for a further breach. Councillor G Elson asked the Committee to consider the affect this application would have on the residents of Elm Cottage.


The Planning Officer commented that the window to the side of the room at Elm Cottage that would be affected by loss of light was the only window in the room, however the room was also served by glazed double doors that led to a glazed conservatory, that also provided light to the room. It is noted that the extension would have an impact, it would not impact the light received through the conservatory double doors.


Following a comment from Councillor G Elson regarding advice provided to the residents of Elm Cottage, the Planning Officer noted that the advice they provided to the resident was that it was their choice whether they got an independent sunlight and day light assessment carried out, however the Planning Officer would be carrying out their own assessment. They chose not to get an independent assessment and the results of the Planning Officer assessment was not what they had hoped for.


Following a question it was noted that the Conservation Officer was consulted on the application regarding the impact of the locally listed building and its setting, and they had raised no concern due to the generous plot of Elm Cottage.


A Member raised a concern about a previous application for the site that had been refused due to its impact on the next door locally listed building. The Planning Officer commented that all applications needed to be assessed on their own merit. Thomas James added that the previous application was for a new dwelling and was materially different from what was being considered by the Committee.


Councillor S Dorsett, Ward Councillor, had some concerns regarding the application and did not agree that even though the 25-degree angle had been previously breached that it was acceptable to make this worse. The Planning Officer confirmed that the 25-degree angle was already breached by the boundary treatment and the existing property.


Some Members thought that the increase in size for the property on this site had been done by stealth which was concerning.


Some Members thought that there  ...  view the full minutes text for item 6b


2022/0712 The Whins, Lawfords Hill Road pdf icon PDF 67 KB

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The Committee considered an application for erection of a detached outbuilding to frontage following demolition of the existing garage, car port and shed.


Councillor K Davis, Ward Councillor, asked the Committee to apply common sense to this application. The Councillor commented that the photos represented the existing car port accurately and he did not think that enclosing the structure would affect the openness off the Greenbelt and would not have a negative impact on it. The applicant wanted to improve the structure to accommodate an electric vehicle, which they could not do at the moment, so the application would have a positive environmental impact. The footprint of the application was almost identical to the current structures.


The Planning Officer commented that there were currently openings at the back and front of the existing structure, which you could see through, and by replacing and enclosing the structure the permeability would be lost. The replacement was bulkier due to the structure and inclusion of the roof. The Planning Officer acknowledged that there was no impact on neighbours and that they were only recommending refusal on the grounds that it would have a negative impact on the Green Belt.


Members commented that paragraph 149 of NPPF stated that replacement developments would be allowed in the Green Belt if not materially larger than the existing structure. They thought that this proposal was not materially larger, was for the same use as the existing building, was a similar footprint and preserved the openness of the Green Belt.


Councillor J Brown proposed, and it was duly seconded by Councillor G Cosnahan that the application be approved on the grounds that it was appropriate development and would not have a negative impact on the openness of the Green Belt.


In accordance with Standing Order 22.2, the Chairman deemed that a division should be taken on the motion above.  The votes for and against approval of the application were recorded as follows.

In favour:                           Cllrs J Brown, G Cosnahan, S Dorsett, S Oades, T Spenser and M Whitehand.

                                 TOTAL:  6

Against:                              None.

                                 TOTAL:  0

Present but not voting:      Cllrs T Aziz and L M N Morales (Chairman)

                                 TOTAL:  2

The application was therefore approved.




That the Planning permission be GRANTED, with authority delegated to the Development Management to set the appropriate conditions.