Agenda

Executive
Thursday, 9th September, 2021 7.00 pm

Venue: Council Chamber, Civic Offices, Gloucester Square, Woking, Surrey GU21 6YL

Contact: Julie Northcote  on 01483 743053 or email  julie.northcote@woking.gov.uk

Webcast: View the webcast

Items
No. Item

1.

Minutes

To approve the minutes of the meeting of the Executive held on 15 July 2021 as published.

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2.

Apologies for Absence

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3.

Urgent Business

To consider any business that the Chairman rules may be dealt with under Section 100B(4) of the Local Government Act 1972.

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4.

Declarations of Interest pdf icon PDF 50 KB

(i)         To receive declarations of interest from Members and Officers in respect of any item to be considered at the meeting.

(ii)        In accordance with the Members’ Code of Conduct, Councillor A Azad declares a non-pecuniary interest in any items concerning the companies of which she is a Council-appointed director.  The companies are listed in the attached schedule.  The interests are such that speaking and voting are permissible.

(iii)      In accordance with the Members’ Code of Conduct, Councillor K M Davis declares a non-pecuniary interest in any items concerning the companies of which he is a Council-appointed director.  The companies are listed in the attached schedule.  The interests are such that speaking and voting are permissible.

(iv)      In accordance with the Members’ Code of Conduct, Councillor D Harlow declares a non-pecuniary interest in any items concerning the companies of which she is a Council-appointed director.  The companies are listed in the attached schedule.  The interests are such that speaking and voting are permissible.

(v)       In accordance with the Members’ Code of Conduct, Councillor C S Kemp declares a non-pecuniary interest in any items concerning the companies of which he is a Council-appointed director.  The companies are listed in the attached schedule.  The interests are such that speaking and voting are permissible.

(vi)      In accordance with the Officer Employment Procedure Rules, the Chief Executive, Julie Fisher, declares a disclosable personal interest (non-pecuniary) in any items concerning the companies of which she is a Council-appointed director.  The companies are listed in the attached schedule.  The interests are such that Mrs Fisher may advise the Executive on those items.

(vii)     In accordance with the Officer Employment Procedure Rules, the Director of Legal and Democratic Services, Joanne McIntosh, declares a disclosable personal interest (non-pecuniary) in any items concerning the companies of which she is a Council-appointed director.  The companies are listed in the attached schedule.  The interests are such that Mrs McIntosh may advise the Executive on those items.

(viii)    In accordance with the Officer Employment Procedure Rules, the Director of Planning, Giorgio Framalicco, declares a disclosable personal interest (non-pecuniary) in any items concerning the companies of which he is a Council-appointed director.  The companies are listed in the attached schedule.  The interests are such that Mr Framalicco may advise the Executive on those items.

(ix)      In accordance with the Officer Employment Procedure Rules, the Director of Neighbourhood Services, Geoff McManus, declares a disclosable personal interest (non-pecuniary) in any items concerning the companies of which he is a Council-appointed director.  The companies are listed in the attached schedule.  The interests are such that Mr McManus may advise the Executive on those items.

(x)       In accordance with the Officer Employment Procedure Rules, the Director of Housing, Louise Strongitharm, declares a disclosable personal interest (non-pecuniary) in any items concerning the companies of which she is a Council-appointed director.  The companies are listed in the attached schedule.  The interests are such that Mrs Strongitharm may advise the Executive on those items.

(xi)      In accordance with the Officer  ...  view the full agenda text for item 4.

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Questions

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5.

To deal with any written questions submitted under Section 3 of the Executive Procedure Rules. Copies of the questions and draft replies will be laid upon the table.

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Notices of Motion

At its meeting on 29 July 2021, the Council referred the following Notices of Motion to the Executive for consideration.

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6.

Notice of Motion - Cllr A Kirby - Pollinator Plan for Woking EXE21-080 pdf icon PDF 90 KB

Reporting Person – Corporate Leadership Team

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7.

Notice of Motion - Cllr A Kirby - Freedom to Vote by Post EXE21-081 pdf icon PDF 75 KB

Reporting Person – Corporate Leadership Team

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Matters for Recommendation

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8.

Review of the Infrastructure Capacity Study and Delivery Plan - East of the Borough and Borough-wide Study EXE21-062 pdf icon PDF 89 KB

Reporting Person – Giorgio Framalicco

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9.

Review of Development Management Policies Development Plan Document (DPD) EXE21-069 pdf icon PDF 88 KB

Reporting Person – Giorgio Framalicco

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Matters for Determination

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10.

Afghan Locally Employed Staff (LES) Relocation Scheme EXE21-141 pdf icon PDF 72 KB

Reporting Person – Julie Fisher

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11.

Review of Outlook, Amenity and Daylight Supplementary Planning Document (SPD) EXE21-070 pdf icon PDF 75 KB

Reporting Person – Giorgio Framalicco

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12.

Review of Thames Basin Heaths Special Protection Areas Avoidance Strategy EXE21-071 pdf icon PDF 83 KB

Reporting Person – Giorgio Framalicco

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13.

Review of Statement of Community Involvement (SCI) EXE21-072 pdf icon PDF 75 KB

Reporting Person – Giorgio Framalicco

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14.

Economic Development Action Plan EXE21-067 pdf icon PDF 164 KB

Reporting Person – Giorgio Framalicco

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15.

Churchyard Closure and Transfer of Maintenance Responsibility – St Mary The Virgin Horsell EXE20-034 pdf icon PDF 113 KB

Reporting Person – Geoff McManus

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16.

Risk Management Policy EXE21-073 pdf icon PDF 72 KB

Reporting Person – Julie Fisher

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Performance Management

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17.

Performance and Financial Monitoring Information pdf icon PDF 6 MB

Please bring to the meeting your copies of the Performance and Financial Monitoring Information (Green Book) June 2021 and July 2021.

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18.

Monitoring Reports - Projects EXE21-074 pdf icon PDF 83 KB

Reporting Person – Julie Fisher

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Exclusion of the Press and Public

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19.

The Chairman will move and the Vice-Chair will second:-

“That the press and public be excluded from the meetings during consideration of items 20 and 21 in view of the nature of the proceedings that, if members of the press and public were present during these items, there would be disclosure to them of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A, to the Local Government Act 1972.

 

Paragraph 3 – Information relating to the financial or business affairs of any particular person (including the authority holding that information).”

 

PART II – PRESS AND PUBLIC EXCLUDED

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Matters for Determination

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20.

Commercial Tenant Management EXE21-082

Reporting Person – Leigh Clarke

21.

Commercial Tenant Management EXE21-143

Reporting Person – Leigh Clarke