Agenda

Executive
Thursday, 10th October, 2019 7.30 pm

Venue: Council Chamber, Civic Offices, Gloucester Square, Woking, Surrey GU21 6YL

Contact: Julie Northcote  on 01483 743053 or email  julie.northcote@woking.gov.uk

Webcast: View the webcast

Items
No. Item

1.

Minutes

To approve the minutes of the meeting of the Executive held on 11 July 2019 as published.

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2.

Apologies for Absence

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3.

Urgent Business

To consider any business that the Chairman rules may be dealt with under Section 100B(4) of the Local Government Act 1972.

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4.

Declarations of Interest

To receive declarations of disclosable pecuniary and other interest from Members in respect of any item to be considered at the meeting.

In accordance with the Members’ Code of Conduct, the Leader of the Council, Councillor D J Bittleston, Councillor A Azad, Councillor D Harlow and Councillor C S Kemp have declared a non-pecuniary interest in Agenda Items 11, 14 and 15 arising from their positions as Directors of the Thameswey Group of Companies.

In accordance with the Members’ Code of Conduct, Councillor D J Bittleston has declared a non-pecuniary interest in Agenda Items 9, 12, 14 and 15 arising from his position as a Director of Victoria Square Woking Limited.

In accordance with the Members’ Code of Conduct, Councillor D J Bittleston has declared a non-pecuniary interest in Agenda Items 14 and 15 arising from his position as a Director of Rutland Woking Limited.

In accordance with the Members’ Code of Conduct, Councillor G S Cundy has declared a non-pecuniary interest in Agenda Items 14 and 15 arising from his position as a Director of Woking Necropolis and Mausoleum Limited, Brookwood Park Limited and Brookwood Cemetery Limited.

In accordance with Officer Employment Procedure Rules, the Chief Executive, Ray Morgan, the Deputy Chief Executive, Douglas Spinks, and Director of Housing, Louise Strongitharm, have declared a disclosable personal interest (non-pecuniary) in Agenda Items 11, 14 and 15 arising from their positions as Directors of the Thameswey Group of Companies.

In accordance with Officer Employment Procedure Rules, the Chief Executive, Ray Morgan, has declared a disclosable personal interest (non-pecuniary) in Agenda Items 9, 12, 14 and 15 arising from his position as a Director of Victoria Square Woking Limited.

In accordance with Officer Employment Procedure Rules, the Deputy Chief Executive, Douglas Spinks, has declared a disclosable personal interest (non-pecuniary) in Agenda Item 14 arising from his position as a Director of Woking Necropolis and Mausoleum Limited, Brookwood Park Limited and Brookwood Cemetery Limited.

In accordance with Officer Employment Procedure Rules, the Chief Executive, Ray Morgan, and the Deputy Chief Executive, Douglas Spinks, have declared a disclosable personal interest (non-pecuniary) in Agenda Items 14 and 15 arising from their positions as Directors of Export House Limited.

In accordance with Officer Employment Procedure Rules, the Finance Director, Leigh Clarke, has declared a disclosable personal interest (non-pecuniary) in Agenda Items 11 and 14 arising from herposition as a Director of Dukes Court Owner T S a r l.

In accordance with the Officer Employment Procedure Rules, the Finance Director, Leigh Clarke, has declared a disclosable personal interest (non-pecuniary) in Agenda Item 10 arising from (i) her husband having a small shareholding in Woking Football Club and (ii) a Council appointed director of Kingfield Community Sports Centre Limited.

In accordance with Officer Employment Procedure Rules, the Finance Director, Leigh Clarke, has declared a disclosable personal interest (non-pecuniary) in Agenda Item 10 arising from her position as a Director of Kingfield Community Sports Centre Limited.

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Questions

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5.

To deal with any written questions submitted under Section 3 of the Executive Procedure Rules. Copies of the questions and draft replies will be laid upon the table. pdf icon PDF 63 KB

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Notices of Motion

At its meeting on 25 July 2019, the Council referred the following Notices of Motion to the Executive for consideration.

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6.

Notice of Motion - Cllr I Johnson - Heathrow Rail Link EXE19-048 pdf icon PDF 59 KB

Reporting Person – Corporate Management Group

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7.

Notice of Motion - Cllr G Cundy - Introduce a planning policy to green new development over 15 storeys EXE19-049 pdf icon PDF 60 KB

Reporting Person – Corporate Management Group

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8.

Notice of Motion - Cllr A-M Barker - Fiery Bird Venue/Phoenix Cultural Centre EXE19-050 pdf icon PDF 52 KB

Reporting Person – Corporate Management Group

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9.

Notice of Motion - Cllr M Ali - Chairmanship of Oversight Panels EXE19-051 pdf icon PDF 53 KB

Reporting Person – Corporate Management Group

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10.

Notice of Motion - Cllr A-M Barker - Review of Kingfield development stadium capacities EXE19-052 pdf icon PDF 55 KB

Reporting Person – Corporate Management Group

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Matters for Recommendation

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11.

Recommendation from Climate Change Working Group - Climate Emergency EXE19-112 pdf icon PDF 72 KB

Reporting Person – Douglas Spinks

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Matters for Determination

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12.

Asset and Facilities Management Contract - Extension Proposals EXE19-083 pdf icon PDF 66 KB

Reporting Person – Douglas Spinks

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13.

Citizens Advice Woking - Business Plan Update EXE19-012 pdf icon PDF 74 KB

Reporting Person – Councillor David Bittleston

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Performance Management

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14.

Performance and Financial Monitoring Information

Please bring to the meeting your copy of the Performance and Financial Monitoring Information (Green Book) August 2019.

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15.

Monitoring Reports - Projects EXE19-020 pdf icon PDF 65 KB

Reporting Person – Ray Morgan

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Exclusion of the Press and Public

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16.

The Chairman will move and the Vice-Chair will second:-

“That the press and public be excluded from the meeting during consideration of item 17 in view of the nature of the proceedings that, if members of the press and public were present during this item, there would be disclosure to them of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A, to the Local Government Act 1972.

 

Paragraph 3 – Information relating to the financial or business affairs of any particular person (including the authority holding that information).”

 

PART II – PRESS AND PUBLIC EXCLUDED

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Matters for Recommendation

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17.

Land Management EXE19-115

Reporting Person – Douglas Spinks