Agenda

Executive
Thursday, 21st November, 2019 7.30 pm

Venue: Council Chamber, Civic Offices, Gloucester Square, Woking, Surrey GU21 6YL

Contact: Julie Northcote  on 01483 743053 or email  julie.northcote@woking.gov.uk

Webcast: View the webcast

Items
No. Item

1.

Minutes

To approve the minutes of the meeting of the Executive held on 10 October 2019 as published.

2.

Apologies for Absence

3.

Urgent Business

To consider any business that the Chairman rules may be dealt with under Section 100B(4) of the Local Government Act 1972.

4.

Declarations of Interest pdf icon PDF 30 KB

(i)         To receive declarations of interest from Members and Officers in respect of any item to be considered at the meeting.

(ii)        In accordance with the Members’ Code of Conduct, Councillor D J Bittleston declares a non-pecuniary interest in any items concerning the companies of which he is a Council-appointed director.  The companies are listed in the attached schedule.  The interests are such that speaking and voting are permissible.

(iii)      In accordance with the Members’ Code of Conduct, Councillor A Azad declares a non-pecuniary interest in any items concerning the companies of which she is a Council-appointed director.  The companies are listed in the attached schedule.  The interests are such that speaking and voting are permissible.

(iv)      In accordance with the Members’ Code of Conduct, Councillor C S Kemp declares a non-pecuniary interest in any items concerning the companies of which he is a Council-appointed director.  The companies are listed in the attached schedule.  The interests are such that speaking and voting are permissible.

(v)       In accordance with the Members’ Code of Conduct, Councillor D Harlow declares a non-pecuniary interest in any items concerning the companies of which she is a Council-appointed director.  The companies are listed in the attached schedule.  The interests are such that speaking and voting are permissible.

(vi)      In accordance with the Members’ Code of Conduct, Councillor G S Cundy declares a non-pecuniary interest in any items concerning the companies of which he is a Council-appointed director.  The companies are listed in the attached schedule.  The interests are such that speaking and voting are permissible.

(vii)     In accordance with the Officer Employment Procedure Rules, the Chief Executive, Ray Morgan, declares a disclosable personal interest (non-pecuniary) interest in any items concerning the companies of which he is a Council-appointed director.  The companies are listed in the attached schedule.  The interests are such that Mr Morgan may advise the Executive on those items.

(viii)    In accordance with the Officer Employment Procedure Rules, the Deputy Chief Executive, Douglas Spinks, declares a disclosable personal interest (non-pecuniary) interest in any items concerning the companies of which he is a Council-appointed director.  The companies are listed in the attached schedule.  The interests are such that Mr Spinks may advise the Executive on those items.

(ix)      In accordance with the Officer Employment Procedure Rules, the Head of Democratic and Legal Services, Peter Bryant, declares a disclosable personal interest (non-pecuniary) interest in any items concerning the companies of which he is a Council-appointed director.  The companies are listed in the attached schedule.  The interests are such that Mr Bryant may advise the Executive on those items.

(x)       In accordance with the Officer Employment Procedure Rules, the Finance Director, Leigh Clarke, declares a disclosable personal interest (non-pecuniary) interest in any items concerning the companies of which she is a Council-appointed director.  The companies are listed in the attached schedule.  The interests are such that Mrs Clarke may advise the Executive on those items.

(xi)      In accordance with the Officer Employment Procedure Rules, the Director of  ...  view the full agenda text for item 4.

Questions

5.

To deal with any written questions submitted under Section 3 of the Executive Procedure Rules. Copies of the questions and draft replies will be laid upon the table.

Matters for Recommendation

6.

Review of Fees and Charges 2020-21 EXE19-021 pdf icon PDF 96 KB

Reporting Person – Leigh Clarke

Additional documents:

7.

Housing Allocations Policy EXE19-114 pdf icon PDF 101 KB

Reporting Person – Louise Strongitharm

Additional documents:

8.

School Place Provision EXE19-122

Reporting Person – Leigh Clarke

9.

Calendar of Meetings 2020-21 EXE19-022 pdf icon PDF 54 KB

Reporting Person – Peter Bryant

Additional documents:

Matters for Determination

10.

Draft General Fund Budget 2020-21 EXE19-023 pdf icon PDF 180 KB

Reporting Person – Leigh Clarke

Additional documents:

11.

Draft Housing Revenue Account Budget Update 2020-21 EXE19-024 pdf icon PDF 133 KB

Reporting Person – Leigh Clarke

Additional documents:

12.

Draft Investment Programme 2019-20 to 2023-24 EXE19-025 pdf icon PDF 112 KB

Reporting Person – Leigh Clarke

Additional documents:

13.

General Data Protection Regulation (GDPR) Compliance/Cyber Security EXE19-027 pdf icon PDF 78 KB

Reporting Person – Peter Bryant

Performance Management

14.

Performance and Financial Monitoring Information

Please bring to the meeting your copy of the Performance and Financial Monitoring Information (Green Book) September 2019 and October 2019.

Exclusion of the Press and Public

15.

The Chairman will move and the Vice-Chair will second:-

“That the press and public be excluded from the meeting during consideration of items 16 to 18 in view of the nature of the proceedings that, if members of the press and public were present during this item, there would be disclosure to them of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A, to the Local Government Act 1972.

 

Paragraph 3 – Information relating to the financial or business affairs of any particular person (including the authority holding that information).”

 

PART II – PRESS AND PUBLIC EXCLUDED

Matters for Recommendation

16.

Land Management EXE19-120

Reporting Person – Ray Morgan

17.

School Place Provision EXE19-045

Reporting Person – Leigh Clarke

Matters for Determination

18.

Land Management EXE19-121

Reporting Person – Ray Morgan