Agenda

Executive
Thursday, 25th March, 2021 7.00 pm

Venue: Virtual Meeting

Contact: Julie Northcote  on 01483 743053 or email  julie.northcote@woking.gov.uk

Webcast: View the webcast

Items
No. Item

1.

Minutes

To approve the minutes of the meeting of the Executive held on 4 February 2021 as published.

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2.

Apologies for Absence

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3.

Urgent Business

To consider any business that the Chairman rules may be dealt with under Section 100B(4) of the Local Government Act 1972.

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4.

Declarations of Interest pdf icon PDF 48 KB

(i)         To receive declarations of interest from Members and Officers in respect of any item to be considered at the meeting.

(ii)        In accordance with the Members’ Code of Conduct, Councillor A Azad declares a non-pecuniary interest in any items concerning the companies of which she is a Council-appointed director.  The companies are listed in the attached schedule.  The interests are such that speaking and voting are permissible.

(iii)      In accordance with the Members’ Code of Conduct, Councillor C S Kemp declares a non-pecuniary interest in any items concerning the companies of which he is a Council-appointed director.  The companies are listed in the attached schedule.  The interests are such that speaking and voting are permissible.

(iv)      In accordance with the Members’ Code of Conduct, Councillor D Harlow declares a non-pecuniary interest in any items concerning the companies of which she is a Council-appointed director.  The companies are listed in the attached schedule.  The interests are such that speaking and voting are permissible.

(v)       In accordance with the Officer Employment Procedure Rules, the Chief Executive, Ray Morgan, declares a disclosable personal interest (non-pecuniary) in any items concerning the companies of which he is a Council-appointed director.  The companies are listed in the attached schedule.  The interests are such that Mr Morgan may advise the Executive on those items.

(vi)      In accordance with the Officer Employment Procedure Rules, the Deputy Chief Executive, Douglas Spinks, declares a disclosable personal interest (non-pecuniary) in any items concerning the companies of which he is a Council-appointed director.  The companies are listed in the attached schedule.  The interests are such that Mr Spinks may advise the Executive on those items.

(vii)     In accordance with the Officer Employment Procedure Rules, the Director of Legal and Democratic Services, Peter Bryant, declares a disclosable personal interest (non-pecuniary) in any items concerning the companies of which he is a Council-appointed director.  The companies are listed in the attached schedule.  The interests are such that Mr Bryant may advise the Executive on those items.

(viii)    In accordance with the Officer Employment Procedure Rules, the Director of Finance, Leigh Clarke, declares a disclosable personal interest (non-pecuniary) in any items concerning the companies of which she is a Council-appointed director.  The companies are listed in the attached schedule.  The interests are such that Mrs Clarke may advise the Executive on those items.

(ix)      In accordance with the Officer Employment Procedure Rules, the Director of Housing, Louise Strongitharm, declares a disclosable personal interest (non-pecuniary) in any items concerning the companies of which she is a Council-appointed director.  The companies are listed in the attached schedule.  The interests are such that Mrs Strongitharm may advise the Executive on those items.

(x)       In accordance with the Officer Employment Procedure Rules, the Director of Community Services, Julie Fisher, declares a disclosable personal interest (non-pecuniary) in any items concerning the companies of which she is a Council-appointed director.  The companies are listed in the attached schedule.  The interests are such that Mrs Fisher may advise the Executive on  ...  view the full agenda text for item 4.

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Questions

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5.

To deal with any written questions submitted under Section 3 of the Executive Procedure Rules. Copies of the questions and draft replies will be available electronically at the meeting.

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Matters for Recommendation

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6.

Corporate Plan EXE21-037 pdf icon PDF 61 KB

Reporting Person – Julie Fisher

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7.

Medium Term Financial Strategy EXE21-006 pdf icon PDF 305 KB

Reporting Person – Leigh Clarke

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8.

Height and Scale of New Buildings across Woking EXE21-021 pdf icon PDF 118 KB

Reporting Person – Douglas Spinks

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Matters for Determination

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9.

Financing Affordable Housing EXE21-023 pdf icon PDF 93 KB

Reporting Person – Ray Morgan

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10.

Council Tax and Business Rate Debt Collection - Adoption of Council Tax Protocol EXE21-024 pdf icon PDF 81 KB

Reporting Person – Leigh Clarke

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11.

Write off of Irrecoverable Debt EXE21-008 pdf icon PDF 51 KB

Reporting Person – Leigh Clarke

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12.

Executive Undertakings - Woking Football Club (PLAN/2019/1176) and Egley Road (PLAN/2019/1177) Planning Applications EXE21-034 pdf icon PDF 71 KB

Reporting Person – Peter Bryant

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13.

Old Woking Community Centre and Woking College EXE21-035 pdf icon PDF 92 KB

Reporting Person – Ray Morgan

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Performance Management

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14.

Performance and Financial Monitoring Information pdf icon PDF 3 MB

Please bring to the meeting your copy of the Performance and Financial Monitoring Information (Green Book) January 2021.

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Notices of Motion

At its meeting on 11 February 2021, the Council referred the following Notices of Motion to the Executive for consideration.

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15.

Notice of Motion - Cllr I Johnson - York Road Project EXE21-028 pdf icon PDF 55 KB

Reporting Person – Corporate Management Group

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16.

Notice of Motion - Cllr L Lyons - Paperless meetings EXE21-029 pdf icon PDF 58 KB

Reporting Person – Corporate Management Group

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17.

Notice of Motion - Cllr L Lyons - Woking Station Pedestrian Underpass EXE21-030 pdf icon PDF 56 KB

Reporting Person – Corporate Management Group

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18.

Notice of Motion - Cllr L Lyons - Provision of Affordable Homes Onsite EXE21-031 pdf icon PDF 61 KB

Reporting Person – Corporate Management Group

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19.

Notice of Motion - Cllr L Lyons - Construction Site Noise Limits EXE21-032 pdf icon PDF 59 KB

Reporting Person – Corporate Management Group

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Exclusion of the Press and Public

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20.

The Chairman will move and the Vice-Chair will second:-

“That the press and public be excluded from the meeting during consideration of item 21 in view of the nature of the proceedings that, if members of the press and public were present during this item, there would be disclosure to them of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A, to the Local Government Act 1972.

 

Paragraph 3 – Information relating to the financial or business affairs of any particular person (including the authority holding that information).”

 

PART II – PRESS AND PUBLIC EXCLUDED

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Matters for Determination

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21.

Commercial Tenant Management EXE21-038

Reporting Person – Leigh Clarke