Agenda

Standards and Audit Committee - Thursday, 23rd November, 2023 7.00 pm

Venue: Council Chamber, Civic Offices, Gloucester Square, Woking, Surrey GU21 6YL

Contact: Doug Davern on 01483 743018 or email doug.davern@woking.gov.uk

Media

Items
No.	Item
1.	Minutes PDF 64 KB To approve the minutes of the meeting of the Standards and Audit Committee held on 21 September 2023 as published. Additional documents: Webcast for 1.
2.	Apologies for Absence To receive any apologies for absence. Additional documents: Webcast for 2.
3.	Declarations of Interest PDF 49 KB (i) To receive declarations of interest from Members and Officers in respect of any item to be considered at the meeting. (ii) In accordance with the Officer Employment Procedure Rules, the Strategic Director - Corporate Resources, Kevin Foster declares a disclosable personal interest (non-pecuniary) in any items concerning the companies of which he is a Council-appointed director. The companies are listed in the attached schedule. The interests are such that Mr Foster may advise on those items. Additional documents: Webcast for 3.
4.	Urgent Business To consider any business that the Chairman rules may be dealt with under Section 100B(4) of the Local Government Act 1972. Additional documents: Webcast for 4.
	Matters for Recommendation Additional documents: Webcast
5.	Amendments to Constitution - Public Participation at Planning Committee STA23-024 PDF 100 KB View the background to item 5. Reporting Persons – Beverley Kuchar / Thomas James Additional documents: STA23-024 Appendix 1 - Tracked Changes Version of Public Participation at Planning Committee , item 5. PDF 39 KB STA23-024 Appendix 2 - Clean Version of Public Participation at Planning Committee , item 5. PDF 103 KB STA23-024 Appendix 3 - Extract from minutes of Corporate Governance Working Group , item 5. PDF 60 KB STA23-024 Appendix 4 - Extract from minutes of Overview and Scrutiny Committee , item 5. PDF 67 KB STA23-024 Appendix 5 - Extract from draft minutes of Planning Committee , item 5. PDF 102 KB Webcast for 5.
6.	Amendments to Constitution - Media Protocol STA23-025 PDF 82 KB View the background to item 6. Reporting Person – Andy Denner Additional documents: STA23-025 Media protocol , item 6. PDF 3 MB Webcast for 6.
7.	Amendments to Constitution - Provisions for Urgent Business STA23-026 PDF 105 KB View the background to item 7. Reporting Person – Gareth John Additional documents: Webcast for 7.
8.	Amendments to Constitution - Questions from Members of Public STA23-027 PDF 127 KB View the background to item 8. Reporting Person – Gareth John Additional documents: Webcast for 8.
	Matters for Determination Additional documents: Webcast
9.	Signing off of Accounts - Prior and Current Years STA23-021 PDF 101 KB Reporting Persons – Eugene Walker, Steve Bladen (BDO), Joanne Brown (Grant Thornton) Additional documents: Webcast for 9.
10.	Verbal Update on the Progress of the Value for Money Audit Reporting Person – Joanne Brown (Grant Thornton) Additional documents: Webcast for 10.
11.	Hale End Court Learning Points STA23-018 PDF 112 KB Reporting Person – Louise Strongitharm Additional documents: Webcast for 11.
12.	Health and Safety Annual Report STA23-017 PDF 70 KB Reporting Persons – Amanda Jeffrey and Vicky Pickett Additional documents: STA23-017 Health and Safety Annual Report 2022 23 , item 12. PDF 5 MB STA23-017 Appendix 1 , item 12. PDF 137 KB STA23-017 Appendix 2 , item 12. PDF 58 KB STA23-017 Appendix 3 , item 12. PDF 74 KB STA23-017 Appendix 4 , item 12. PDF 26 KB Webcast for 12.
13.	Internal Audit Progress Report STA23-019 PDF 729 KB Reporting Persons – Graeme Clarke and Juan Fosco (Mazars) Additional documents: Webcast for 13.
14.	Internal Audit Charter STA23-020 PDF 550 KB Reporting Persons – Graeme Clarke and Juan Fosco (Mazars) Additional documents: Webcast for 14.
15.	Annual Governance Statement 2022/23 STA23-023 PDF 90 KB Reporting Persons – Gareth John and Eugene Walker Additional documents: Appendix 1 - Annual Governance Statement 2022-23 FINAL 15.11.23 , item 15. PDF 328 KB Appendix 2 - Local Code of Corporate Governance , item 15. PDF 342 KB Webcast for 15.