Agenda item

Selection Panel

To receive the minutes of the Selection Panel held on Tuesday, 15 May 2018 and agree the recommendations contained therein.  The minutes will be tabled at the meeting

Minutes:

The Leader of the Council moved and Councillor Azad seconded the receipt of the recommendations from Selection Panel which had met on 15 May 2018.

Appointment of Members to Committees and Sub-Committees

Selection Panel had considered the membership of each Committee and had proposed that the membership of the Planning Committee should be reduced from ten Members to nine Members.  The proposal would assist with the overall proportionality of membership across the Committees and Sub-Committees and would ensure that the number of occasions when the Chairman would need to exercise his/her casting vote would be minimised.  As a result of the change, a total of 60 seats were available across the Committees and Sub-Committees.

It was noted that the availability of Directorships, vacated by John Kingsbury on his retirement as a Borough Councillor, had been discussed by the Members of the Selection Panel.  Councillor Bittleston moved and Councillor Azad seconded a proposal that authority should be delegated to the Chief Executive as Shareholder Representative in consultation with the Leader of the Council to confirm appointments to the list of Directorships.

The proposal was agreed by Council.

REsolved

That (i)    authority be delegated to the Chief Executive as Shareholder Representative in consultation with the Leader of the Council to confirm appointments to the following list of Directorships:

o    Brookwood Cemetery Ltd

o    Brookwood Park Ltd

o    Energy Centre for Sustainable Communities Ltd

o    Export House Ltd

o    Rutland (Woking) Ltd

o    Rutland Woking (Residential) Ltd

o    Rutland Woking (Carthouse Lane) Ltd

o    Thameswey Central Milton Keynes Ltd

o    Thameswey Developments Ltd

o    Thameswey Energy Ltd

o    Thameswey Guest Houses Ltd

o    Thameswey Housing Ltd

o    Thameswey Ltd

o    Thameswey Maintenance Services Ltd

o    Thameswey Solar Ltd

o    Thameswey Sustainable Communities Ltd

o    Woking Necropolis & Mausoleum Ltd

          (ii)   the size of the Planning Committee be reduced from ten Members to nine Members; and

          (iii)  subject to (ii) above, the proportions for each Committee be settled as follows:

 

Total

Con

Lib Dem

Lab

Ind.

Ind. CoOpted Member

Appeals Committee

3

1

1

1

-

-

Licensing Committee

10

5

3

1

1

-

Overview and Scrutiny Committee

10

5

3

1

1

-

Planning Committee

9

5

2

1

1

-

Standards and Audit Committee

6

3

1

-

1

1

Licensing Sub-Committee A

3

2

1

-

-

-

Licensing Sub-Committee B

3

1

1

1

-

-

Taxi Licensing Sub-Committee

6

3

1

1

1

-

Standards Hearings Sub-Committee

5

2

1

-

1

1

Woking Joint Committee

7

4

2

-

1

-

 

Appointments of Members to Working Groups and Task Groups – 2018/19

The Members of Selection Panel considered the Working Groups under the remits of Council, the Executive and the Overview and Scrutiny Committee.  The Panel had recommended that the Hoe Valley School Oversight Panel and Celebrate Woking Working Group could be disbanded and that the number of Members on the Local Development Framework Working Group should be increased from six to seven, comprising four Conservative Members, two Liberal Democrat Members and one Labour Member.

Resolved

That (i)    the Hoe Valley School Oversight Panel be disbanded;

          (ii)   the Celebrate Woking Working Group be disbanded and the roles performed by the Working Group be integrated under the remit of the Leisure Partnership Board;

          (iii)  the membership of the Local Development Framework Working Group be increased from six to seven, comprising four Conservative Members, two Liberal Democrat Members and one Labour Member; and

          (iv)  the proportions for each Group be settled as follows:-

Council Appointed

Total

Con

Lib Dem

Lab

Ind.

Ind. CoOpted Member

Elections & Electoral Reg. Review Panel

7

3

1

1

1

1

Freedom of the Borough Working Group

6

3

1

1

1

-

Military Covenant Advisory Panel

6

4

1

1

-

-

Selection Panel

8

2

2

2

2

-

Sheerwater Regen. Oversight Panel

10

4

2

3

1

-

Sheerwater Regen. Project Board

7

4

1

1

1

-

Victoria Square Oversight Panel

9

5

2

1

1

-

 

Executive Appointed

Total

Con

Lib Dem

Lab

Ind.

Ind. CoOpted Member

Climate Change Working Group

6

2

2

1

1

-

Leisure Partnership Board

5

3

1

1

-

-

Local Dev Framework Working Group

7

4

2

1

-

-

Town Centre Community Leisure Task Group

4

2

1

1

-

-

 

Overview and Scrutiny Committee Appointed

Total

Con

Lib Dem

Lab

Ind.

Ind. CoOpted Member

Economic Development Task Group

7

4

2

1

-

-

Finance Task Group

7

4

2

-

1

-

Housing Task Group

7

3

2

1

1

-

 

Appointment of Members to Ad Hoc Bodies – 2018/19

The Council had before it the recommendations of Selection Panel in respect of the appointments to Ad Hoc Bodies and nominations to the Surrey Leaders’ Group.  Following changes to the Group, it would no longer be necessary to appoint a Councillor representative to the Marjorie Richardson Centre.  The appointments to the Goldsworth Park Lake and Recreation Ground Users Group would be dealt with under Ex Officio appointments, with the Ward Councillors to be appointed automatically.  Councillor Bittleston had stood down from his role as the Council’s representative on the Ashford and St Peters Hospital NHS Trust in the coming year and it was proposed that Councillor Hughes be appointed to the role. 

Resolved

That  (i)    the list of Ad Hoc Bodies remain unchanged, subject to the removal of the Goldsworth Park Lake and Recreation Ground Users Group and the Marjorie Richardson Centre;

          (ii)   Councillor D Hughes be appointed to the position of the Council’s representative on the Ashford & St Peters Hospital NHS Trust for the remainder year of the three year appointment up to May 2019;

          (iii)  John Kingsbury be nominated for one of the two positions available on the Surrey Civilian Military Partnership Board through the Surrey Leaders Group; and

          (iv)  the proportions for each appointment be settled as follows:

Ad Hoc Body

Appointments (substitutes indicated in brackets)

Con

Lib Dem

Lab.

Ind.

Ashford & St Peters Hospital NHS Trust (1 rep, 3 years to 2019)

1

 

 

Basingstoke Canal Joint Management Cttee (2 reps, 1 year plus 2 subs, 1 year)

1 (1)

1 (1)

 

 

Citizens' Advice Woking - Management Cttee (2 observers, 1 year)

1

 

1

 

Corporate Trustee of Friends of Woking Palace (1 rep, 1 year). 

 

 

 

1

Countryside Partnership Board (1 rep, 1 year plus 1 sub, 1 year).  Substitute to be appointed to the Local Liaison Group.

1 (1)

 

 

 

Fairoaks Airport Consultative Cttee (1 rep., 1 year plus 1 sub, 1 year). 

1

(1)

 

 

Maybury Centre Trust (2 rep, four years to 2018 and 2019 respectively)

1 (2020)

 

1 (2019)

 

National Parking Adjudications Service Joint Committee (1 rep, 2 years, plus substitute)

1 (1)

 

 

 

Police and Crime Panel (1 rep, 1 year)

1

 

 

 

ShopMobility (1 rep, 1 year plus 1 sub, 1 year)

1

(1)

 

 

South East Employers (1 rep, 1 year plus 1 sub, 1 year)

1 (1)

 

 

 

Sport Woking (formerly Woking Sports Council (2 reps, 1 year)

 

1

1

 

Surrey County Playing Fields Assoc (1 rep, 1 year)

1

 

 

 

Sutton Green Village Hall Management Cttee (2 reps, 1 year, 1 to be local Ward Councillor, 1 to be a Member of WBC)

2

 

 

 

Woking Access Group (1 rep, 1 year)

1

 

 

 

Woking Community Transport (2 observers, 1 year)

1

1

 

 

Woking People of Faith (1 rep, five years to 2021)

1

 

 

 

Woking Youth Council (2 reps, 1 year plus 1 substitute, 1 year)

1 (1)

1

 

 

 

Ex Officio Appointments – 2018/19

The list of current Ex Officio appointments was before the Council.

Resolved

          That the Ex-Officio appointments be noted

Appointment of the Armed Forces Champion – 2018/19

The Council was recommended to appoint John Kingsbury as the Council’s Armed Forces Champion for the coming year, noting the position was not limited to an Elected Member.

Resolved

That John Kingsbury be appointed the Armed Forces Champion for 2018/19.

Supporting documents: