Decisions

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Alternatively you can visit the officer decisions page for information on officer delegated decisions that have been taken by council officers.

Decisions published

22/05/2019 - Members' and Special Responsbility Allowances ref: 1091    Recommendations Approved

Council agreed on 11 February 2016 that the Chief Executive be authorised to determine Members' Allowances and Special Responsibility Allowances in future years in consultation with the Independent Remuneration Panel.

Decision Maker: Chief Executive

Decision published: 09/08/2019

Effective from: 22/05/2019

Decision:

To determine that for 2019/20 and future years the Members Allowances and Special Responsibility Allowances (SRAs) be :-

Basic Allowance - £7,200

Special Responsibility Allowances to be prorated to the Leader SRA (currently set at £12,000) as follows:
Deputy Leader - 30% of the Leader SRA (£3,600)
Portfolio Holder - 20% of the Leader SRA (£2,400)
Licensing Chairman - 5% of the Leader SRA (£600)
Planning Chairman - 20% of the Leader SRA (£2,400)
Overview and Scrutiny Chairman - 10% of the Leader SRA (£1,200)
Opposition Group Leader - 10% of the Leader SRA (£1,200)
Group Leader - 5% of the Leader SRA (£600)

Lead officer: Ray Morgan


18/07/2019 - Work Programme STA19-011 ref: 1088    Recommendations Approved

Decision Maker: Standards and Audit Committee

Made at meeting: 18/07/2019 - Standards and Audit Committee

Decision published: 07/08/2019

Effective from: 18/07/2019

Decision:

The Committee agreed that the Internal Audit report on Business Continuity alongside management actions would be received at its meeting on 28 November 2019.

 

RESOLVED

 

That the Work Programme be received.


18/07/2019 - Registration of Interests for Members Elected in May 2019 STA19-010 ref: 1087    Recommendations Approved

Decision Maker: Standards and Audit Committee

Made at meeting: 18/07/2019 - Standards and Audit Committee

Decision published: 07/08/2019

Effective from: 18/07/2019

Decision:

RESOLVED

 

That the registration of the Members newly-elected in May 2019 be noted.


18/07/2019 - Health and Safety Annual Report STA19-009 ref: 1086    Recommendations Approved

Decision Maker: Standards and Audit Committee

Made at meeting: 18/07/2019 - Standards and Audit Committee

Decision published: 07/08/2019

Effective from: 18/07/2019

Decision:

The Health and Safety Annual Report was received, which set out the activity during the 2018/19 financial year, including training; accident information for Council employees, non-employees and contractors; and health and safety incidents.  With the exception of an accident to Amey’s staff there was no major accidents which had taken place.  An error was highlighted in section 4 of the report, there had been a total of five accidents to staff as opposed to four as stated in the report.

 

The Chairman welcomed the use of consultants to undertake health and safety audits.  It was noted that contractors were required to submit annual health and safety information to the Council and remained fully responsible for activity involving their own employees. 

 

Concern was expressed that there had been an increase in aggressive incident reports at the Council over the past year.  As a result, the Council’s Corporate Management Group had agreed recently that a permanent security presence should be placed in the entrance lobby to the Civic Offices to deter future incidents. 

 

Regarding training, it was noted that a number of staff required to undertake courses had not yet completed them, although some would be on long-term sick leave or new to the organisation.  Email reminders were circulated to all staff with a course outstanding, with the overall monitoring undertaken by Human Resources or the Senior Health and Safety Officer. 

 

As requested by the Committee last year, the Summary of Accidents reported by way of claim for compensation with no accident form was set out on page 59 of the report.

 

RESOLVED

 

That the Health and Safety Annual Report be received no matters of concern.


18/07/2019 - Internal Audit Annual Report 2018/19 STA19-008 ref: 1084    Recommendations Approved

Decision Maker: Standards and Audit Committee

Made at meeting: 18/07/2019 - Standards and Audit Committee

Decision published: 07/08/2019

Effective from: 18/07/2019

Decision:

The Committee received the report on the Internal Audit work undertaken during the 2018/19 financial year, leading to the annual assurance opinion that overall controls were deemed to be effective within the Council.  There had been four negative assurance opinions issued, however action was being taken to rectify the issues raised.

 

The Committee noted that there were some outstanding Audits expected to be completed during the current financial year, including Asset Management; an advisory Audit on the Council’s ICT Strategy; and the Waste Management Contract Audit being led by Surrey Heath Borough Council. 

 

A new tracking system was being developed for actions arising from Internal Audit reports which was expected to be introduced shortly.  If Managers were unable to implement an action arising from a report, a discussion would be held with Internal Audit to consider whether an alternative was required.

 

The Business Continuity Internal Audit report was stated to be in the process of being finalised, with a limited assurance opinion, and it was agreed that the report along with management actions would be added to the Work Programme for consideration by the Committee.

 

RESOLVED

 

That the annual assurance opinion of the Head of Internal Audit over the control environment be noted.


18/07/2019 - External Audit Report to those Charged with Governance (ISA 260) 2018/19 ST19-006 ref: 1085    Recommendations Approved

Decision Maker: Standards and Audit Committee

Made at meeting: 18/07/2019 - Standards and Audit Committee

Decision published: 07/08/2019

Effective from: 18/07/2019

Decision:

The Chairman welcomed Leigh Lloyd-Thomas and Matthew Vosper from the Council’s External Auditor, BDO, to the meeting for the Auditor’s report to those charged with Governance (ISA 260) 2018-19.

 

The Committee was advised that the statutory responsibility of the External Auditor was to issue an opinion on the Council’s financial statements along with a value for money conclusion.  An unqualified opinion was anticipated to be issued for both relating to the 2018/19 financial year.  Due to the slightly later start of the Audit following the recent merger involving BDO, there were a number of areas where work had not yet been finalised which had been highlighted in green throughout the report, in particular the valuation of investment properties held by the Council and its subsidiary companies.

 

A total of four adjustments had been proposed to the draft Statement of Accounts published in May 2019, three of which the Council had reported to BDO prior to the Audit commencing.  The remaining change related to the calculation of the pension liability due to a national issue affecting valuations for all Councils during the current year.  In addition, the Audit had identified one difference of £137,000 relating to the timing of income received from the sale of parking permits.  The Accounts would not be adjusted as the amount was below the level of materiality required, which was stated to be £2.6m for the Comprehensive Income and Expenditure Statement and £15.5m for the Balance Sheet.

 

A recommendation had been raised as a result of the audit work relating to the processes in place to ensure income and expenditure were recorded in the correct year.  In addition, the Committee was advised that in future years BDO would suggest changes to the formatting of the Accounts in light of CIPFA guidelines on presentation.  It was noted that changes would be considered, however it was important that they made a positive contribution towards enhancing accessibility for members of the public.

 

RECOMMENDED TO COUNCIL

 

That the report to Those Charged with Governance (ISA 260) 2018/19 be received.


05/08/2019 - Fixed Penalty Notice 122 ref: 1090    Recommendations Approved

Environmental Protection Act 1990

Decision Maker: Assistant Director (Place)

Decision published: 02/08/2019

Effective from: 05/08/2019

Decision:

Fixed Penalty Notice

Lead officer: Tony Tweedie


05/08/2019 - Fixed Penalty Notice ref: 1089    Recommendations Approved

Environmental Protection Act 1990

Decision Maker: Assistant Director (Place)

Decision published: 02/08/2019

Effective from: 05/08/2019

Decision:

Fixed Penalty Notice

Lead officer: Tony Tweedie