Decisions

Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s decision making bodies.

Alternatively you can visit the officer decisions page for information on officer delegated decisions that have been taken by council officers.

Decisions published

20/11/2019 - Elderly People's Lunch Club Grant Awards 2020/21 ref: 1124    Recommendations Approved

Ostensible Authority

Decision Maker: Chief Executive

Decision published: 03/12/2019

Effective from: 20/11/2019

Decision:

To grant Elderly People's Lunch Club Grant Awards to the six clubs which applied for a grant in the 2020/21 financial year, with a total amount claimed of £546.

Lead officer: Ray Morgan


15/11/2019 - Application for prior consent for noisy construction works ref: 1120    Recommendations Approved

Control of Pollution Act 1974, s61 - prior consent for noisy construction work outside of usual permitted hours.

Decision Maker: Assistant Director (Place)

Decision published: 15/11/2019

Effective from: 15/11/2019

Decision:

To allow noisy construction works on 18th Nov 2019 from 6pm to 2am on Chobham Road from Church St East to Christchurch Way

Lead officer: Emma Bourne


19/09/2019 - Members' Code of Conduct STA19-014 ref: 1118    Recommendations Approved

Decision Maker: Standards and Audit Committee

Made at meeting: 19/09/2019 - Standards and Audit Committee

Decision published: 12/11/2019

Effective from: 19/09/2019

Decision:

The Committee welcomed the report which stated that one complaint had been submitted under the Members’ Code of Conduct over the past year, which had not merited formal investigation.

 

RESOLVED

 

That the report detailing the complaints, submitted under the Members’ Code of Conduct, received by the Monitoring Officer between 1 August 2018 and 31 July 2019 be noted.


19/09/2019 - Internal Audit Progress Report STA19-013 ref: 1117    Recommendations Approved

Decision Maker: Standards and Audit Committee

Made at meeting: 19/09/2019 - Standards and Audit Committee

Decision published: 12/11/2019

Effective from: 19/09/2019

Decision:

James Graham, Head of Internal Audit, introduced the report which summarised the internal audit activity from 1 April 2019 to 30 August 2019, including the progress in delivering the 2019/20 internal audit plan; a summary of limited / nil assurance reports and high priority recommendations; and implementation of recommendations.  Since the publication of the report, the high priority recommendation for IT Disaster Recovery had been implemented.

 

Following questions, it was noted that there should be less work potentially carried forward to the next financial year.  The latest completed audits set out under paragraph 3.5 of the report would be added to the Members’ Ipads.  In addition, with regard to the recommendation regarding the Risk Register and Issues Log documents for the Sheerwater Regeneration Governance, Peter Bryant, Head of Democratic and Legal Services, advised that it had always been intended that the Register and Log would be produced once construction had begun in July 2019.  The Register and Log would be received by the Sheerwater Regeneration Delivery and Oversight Panel once drafting was complete.

 

RESOLVED

 

That the report be received and progress against the 2018/19 Internal Audit Plan and implementation of Internal Audit recommendations be noted.


19/09/2019 - Update on External Audit STA19-012 ref: 1116    For Determination

Decision Maker: Standards and Audit Committee

Made at meeting: 19/09/2019 - Standards and Audit Committee

Decision published: 12/11/2019

Effective from: 19/09/2019

Decision:

The Committee received an update on the Council’s External Audit which had not yet been completed.  Approximately 40% of Local Government audits had not been finalised on time this year.  Leigh Clarke, Finance Director, stated that no further adjustments or issues had been raised.  The Committee noted that the Council’s External Auditor, BDO, had emphasised the delay was not to the detriment of the Council.  Substantive Audit work had taken place in the areas of asset valuation and pension fund valuation.

 

It was noted that a comment had been made by the External Auditors at the last meeting of the Committee regarding the presentation of the accounts, however due to the staff time taken up by the Audit process and the extent of the readership of the Accounts Leigh Clarke stated that a major change to the formatting would be hard to justify.

 

The Committee was advised that the delayed Audit would not affect the budget setting process for the next financial year.  The Committee would be advised once the Accounts had been formally signed off following the completion of the Audit.

 

RESOLVED

 

That the update be received.


19/09/2019 - Ombudsmen Complaints STA19-015 ref: 1119    Recommendations Approved

Decision Maker: Standards and Audit Committee

Made at meeting: 19/09/2019 - Standards and Audit Committee

Decision published: 12/11/2019

Effective from: 19/09/2019

Decision:

The Committee received a report which set out details of recent complaints to the Local Government & Social Care Ombudsman and the Housing Ombudsman.  There had been two adverse findings against the Council, one of maladministration, with no injustice, arising from the Council’s initial approach to the complaint, and the other relating to not handling a complaint in a timely manner.  The Committee was advised that the procedural errors identified had been rectified by the Council.

 

RESOLVED

 

That the position regarding complaints to the Local Government & Social Care Ombudsman and the Housing Ombudsman be noted.