Agenda

Executive - Thursday, 26th March, 2020 7.00 pm, CANCELLED

Venue: Council Chamber, Civic Offices, Gloucester Square, Woking, Surrey GU21 6YL

Contact: Julie Northcote on 01483 743053 or email julie.northcote@woking.gov.uk

Media

Items
No.	Item
1.	Minutes To approve the minutes of the meeting of the Executive held on 27 February 2020 as published. Additional documents: Webcast for 1.
2.	Apologies for Absence Additional documents: Webcast for 2.
3.	Urgent Business To consider any business that the Chairman rules may be dealt with under Section 100B(4) of the Local Government Act 1972. Additional documents: Webcast for 3.
4.	Declarations of Interest PDF 49 KB (i) To receive declarations of interest from Members and Officers in respect of any item to be considered at the meeting. (ii) In accordance with the Members’ Code of Conduct, Councillor D J Bittleston declares a non-pecuniary interest in any items concerning the companies of which he is a Council-appointed director. The companies are listed in the attached schedule. The interests are such that speaking and voting are permissible. (iii) In accordance with the Members’ Code of Conduct, Councillor A Azad declares a non-pecuniary interest in any items concerning the companies of which she is a Council-appointed director. The companies are listed in the attached schedule. The interests are such that speaking and voting are permissible. (iv) In accordance with the Members’ Code of Conduct, Councillor C S Kemp declares a non-pecuniary interest in any items concerning the companies of which he is a Council-appointed director. The companies are listed in the attached schedule. The interests are such that speaking and voting are permissible. (v) In accordance with the Members’ Code of Conduct, Councillor D Harlow declares a non-pecuniary interest in any items concerning the companies of which she is a Council-appointed director. The companies are listed in the attached schedule. The interests are such that speaking and voting are permissible. (vi) In accordance with the Members’ Code of Conduct, Councillor G S Cundy declares a non-pecuniary interest in any items concerning the companies of which he is a Council-appointed director. The companies are listed in the attached schedule. The interests are such that speaking and voting are permissible. (vii) In accordance with the Officer Employment Procedure Rules, the Chief Executive, Ray Morgan, declares a disclosable personal interest (non-pecuniary) in any items concerning the companies of which he is a Council-appointed director. The companies are listed in the attached schedule. The interests are such that Mr Morgan may advise the Executive on those items. (viii) In accordance with the Officer Employment Procedure Rules, the Deputy Chief Executive, Douglas Spinks, declares a disclosable personal interest (non-pecuniary) in any items concerning the companies of which he is a Council-appointed director. The companies are listed in the attached schedule. The interests are such that Mr Spinks may advise the Executive on those items. (ix) In accordance with the Officer Employment Procedure Rules, the Head of Democratic and Legal Services, Peter Bryant, declares a disclosable personal interest (non-pecuniary) in any items concerning the companies of which he is a Council-appointed director. The companies are listed in the attached schedule. The interests are such that Mr Bryant may advise the Executive on those items. (x) In accordance with the Officer Employment Procedure Rules, the Finance Director, Leigh Clarke, declares a disclosable personal interest (non-pecuniary) in any items concerning the companies of which she is a Council-appointed director. The companies are listed in the attached schedule. The interests are such that Mrs Clarke may advise the Executive on those items. (xi) In accordance with the Officer Employment Procedure Rules, the Director of Housing, Louise Strongitharm, declares ... view the full agenda text for item 4. Additional documents: Webcast for 4.
	Questions Additional documents: Webcast
5.	To deal with any written questions submitted under Section 3 of the Executive Procedure Rules. Copies of the questions and draft replies will be laid upon the table. Additional documents: Webcast for 5.
	Notices of Motion At its meeting on 13 February 2020, the Council referred the following Notices of Motion to the Executive for consideration. Additional documents: Webcast
6.	Notice of Motion - Cllr A-M Barker - Fireworks EXE20-024 PDF 71 KB View the background to item 6. Reporting Person – Corporate Management Group Additional documents: Webcast for 6.
7.	Notice of Motion - Cllr G Chrystie - Confidential Reporting at Council and Committees EXE20-025 PDF 56 KB View the background to item 7. Reporting Person – Corporate Management Group Additional documents: Webcast for 7.
	Matters for Recommendation Additional documents: Webcast
8.	Brookwood Cemetery Masterplan EXE20-008 PDF 78 KB View the background to item 8. Reporting Person – Douglas Spinks Additional documents: EXE20-008 Appendix 1 Brookwood Cemetery Masterplan , item 8. PDF 12 MB EXE20-008 Appendix 2 Brookwood Cemetery Experience Plan , item 8. PDF 2 MB Webcast for 8.
9.	Caring for Children and Young People Policy - HR Policy for Woking Borough Council Employees EXE20-016 PDF 67 KB View the background to item 9. Reporting Person – Ray Morgan Additional documents: EXE20-016 Appendix 1 - Caring for Children and Young People Policy DRAFT , item 9. PDF 306 KB Webcast for 9.
	Matters for Determination Additional documents: Webcast
10.	Flood Risk Management EXE18-033 PDF 8 MB View the background to item 10. Reporting Person – Douglas Spinks Additional documents: Webcast for 10.
11.	Recommendations from Woking Football Club and Associated Developments Task Group EXE20-020 View the background to item 11. Reporting Person – Cllr D Hughes Additional documents: Webcast for 11.
12.	Executive Undertakings - Woking Football Club (PLAN/2019/1176) and Egley Road (PLAN/2019/1177) Planning Applications EXE20-039 PDF 71 KB View the background to item 12. Reporting Person – Peter Bryant Additional documents: EXE20-039 Appendix 1 , item 12. PDF 126 KB Webcast for 12.
13.	Woking Town Centre Place Identity EXE20-038 PDF 80 KB View the background to item 13. Reporting Person – Ray Morgan Additional documents: EXE20-038 Appendix 1 , item 13. PDF 653 KB Webcast for 13.
14.	Woking Walk In Centre (WIC) Consultation Update EXE20-032 PDF 300 KB View the background to item 14. Reporting Person – Ray Morgan Additional documents: Webcast for 14.
15.	Regulation of Investigatory Powers Act 2000 - Annual Monitoring Report EXE20-006 PDF 59 KB View the background to item 15. Reporting Person – Peter Bryant Additional documents: Webcast for 15.
16.	Write off of Irrecoverable Debt EXE20-023 PDF 62 KB View the background to item 16. Reporting Person – Leigh Clarke Additional documents: EXE20-023 Appendix 1 - Write offs over £10k 2019-20 , item 16. PDF 85 KB Webcast for 16.
	Performance Management Additional documents: Webcast
17.	Performance and Financial Monitoring Information View the background to item 17. Please bring to the meeting your copy of the latest Performance and Financial Monitoring Information (Green Book). Additional documents: Webcast for 17.
18.	Monitoring Reports - Projects EXE20-005 PDF 64 KB View the background to item 18. Reporting Person – Ray Morgan Additional documents: EXE20-005 Monitoring Reports - Projects Appendix 1 , item 18. PDF 231 KB Webcast for 18.
	Exclusion of the Press and Public Additional documents: Webcast
19.	The Chairman will move and the Vice-Chair will second:- “That the press and public be excluded from the meeting during consideration of item 20 in view of the nature of the proceedings that, if members of the press and public were present during this item, there would be disclosure to them of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A, to the Local Government Act 1972. Paragraph 3 – Information relating to the financial or business affairs of any particular person (including the authority holding that information).” PART II – PRESS AND PUBLIC EXCLUDED Additional documents: Webcast for 19.
	Matters for Determination Additional documents: Webcast
20.	Recommendations from Woking Football Club and Associated Developments Task Group EXE20-040 View the background to item 20. Reporting Person – Cllr D Hughes