Agenda

Executive
Thursday, 26th March, 2020 7.00 pm, CANCELLED

Venue: Council Chamber, Civic Offices, Gloucester Square, Woking, Surrey GU21 6YL

Contact: Julie Northcote  on 01483 743053 or email  julie.northcote@woking.gov.uk

Webcast: View the webcast

Items
No. Item

1.

Minutes

To approve the minutes of the meeting of the Executive held on 27 February 2020 as published.

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2.

Apologies for Absence

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3.

Urgent Business

To consider any business that the Chairman rules may be dealt with under Section 100B(4) of the Local Government Act 1972.

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4.

Declarations of Interest pdf icon PDF 49 KB

(i)         To receive declarations of interest from Members and Officers in respect of any item to be considered at the meeting.

(ii)        In accordance with the Members’ Code of Conduct, Councillor D J Bittleston declares a non-pecuniary interest in any items concerning the companies of which he is a Council-appointed director.  The companies are listed in the attached schedule.  The interests are such that speaking and voting are permissible.

(iii)      In accordance with the Members’ Code of Conduct, Councillor A Azad declares a non-pecuniary interest in any items concerning the companies of which she is a Council-appointed director.  The companies are listed in the attached schedule.  The interests are such that speaking and voting are permissible.

(iv)      In accordance with the Members’ Code of Conduct, Councillor C S Kemp declares a non-pecuniary interest in any items concerning the companies of which he is a Council-appointed director.  The companies are listed in the attached schedule.  The interests are such that speaking and voting are permissible.

(v)       In accordance with the Members’ Code of Conduct, Councillor D Harlow declares a non-pecuniary interest in any items concerning the companies of which she is a Council-appointed director.  The companies are listed in the attached schedule.  The interests are such that speaking and voting are permissible.

(vi)      In accordance with the Members’ Code of Conduct, Councillor G S Cundy declares a non-pecuniary interest in any items concerning the companies of which he is a Council-appointed director.  The companies are listed in the attached schedule.  The interests are such that speaking and voting are permissible.

(vii)     In accordance with the Officer Employment Procedure Rules, the Chief Executive, Ray Morgan, declares a disclosable personal interest (non-pecuniary) in any items concerning the companies of which he is a Council-appointed director.  The companies are listed in the attached schedule.  The interests are such that Mr Morgan may advise the Executive on those items.

(viii)    In accordance with the Officer Employment Procedure Rules, the Deputy Chief Executive, Douglas Spinks, declares a disclosable personal interest (non-pecuniary) in any items concerning the companies of which he is a Council-appointed director.  The companies are listed in the attached schedule.  The interests are such that Mr Spinks may advise the Executive on those items.

(ix)      In accordance with the Officer Employment Procedure Rules, the Head of Democratic and Legal Services, Peter Bryant, declares a disclosable personal interest (non-pecuniary) in any items concerning the companies of which he is a Council-appointed director.  The companies are listed in the attached schedule.  The interests are such that Mr Bryant may advise the Executive on those items.

(x)       In accordance with the Officer Employment Procedure Rules, the Finance Director, Leigh Clarke, declares a disclosable personal interest (non-pecuniary) in any items concerning the companies of which she is a Council-appointed director.  The companies are listed in the attached schedule.  The interests are such that Mrs Clarke may advise the Executive on those items.

(xi)      In accordance with the Officer Employment Procedure Rules, the Director of Housing, Louise Strongitharm, declares  ...  view the full agenda text for item 4.

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Questions

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5.

To deal with any written questions submitted under Section 3 of the Executive Procedure Rules. Copies of the questions and draft replies will be laid upon the table.

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Notices of Motion

At its meeting on 13 February 2020, the Council referred the following Notices of Motion to the Executive for consideration.

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6.

Notice of Motion - Cllr A-M Barker - Fireworks EXE20-024 pdf icon PDF 71 KB

Reporting Person – Corporate Management Group

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7.

Notice of Motion - Cllr G Chrystie - Confidential Reporting at Council and Committees EXE20-025 pdf icon PDF 56 KB

Reporting Person – Corporate Management Group

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Matters for Recommendation

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8.

Brookwood Cemetery Masterplan EXE20-008 pdf icon PDF 78 KB

Reporting Person – Douglas Spinks

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9.

Caring for Children and Young People Policy - HR Policy for Woking Borough Council Employees EXE20-016 pdf icon PDF 67 KB

Reporting Person – Ray Morgan

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Matters for Determination

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10.

Flood Risk Management EXE18-033 pdf icon PDF 8 MB

Reporting Person – Douglas Spinks

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11.

Recommendations from Woking Football Club and Associated Developments Task Group EXE20-020

Reporting Person – Cllr D Hughes

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12.

Executive Undertakings - Woking Football Club (PLAN/2019/1176) and Egley Road (PLAN/2019/1177) Planning Applications EXE20-039 pdf icon PDF 71 KB

Reporting Person – Peter Bryant

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13.

Woking Town Centre Place Identity EXE20-038 pdf icon PDF 80 KB

Reporting Person – Ray Morgan

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14.

Woking Walk In Centre (WIC) Consultation Update EXE20-032 pdf icon PDF 300 KB

Reporting Person – Ray Morgan

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15.

Regulation of Investigatory Powers Act 2000 - Annual Monitoring Report EXE20-006 pdf icon PDF 59 KB

Reporting Person – Peter Bryant

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16.

Write off of Irrecoverable Debt EXE20-023 pdf icon PDF 62 KB

Reporting Person – Leigh Clarke

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Performance Management

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17.

Performance and Financial Monitoring Information

Please bring to the meeting your copy of the latest Performance and Financial Monitoring Information (Green Book).

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18.

Monitoring Reports - Projects EXE20-005 pdf icon PDF 64 KB

Reporting Person – Ray Morgan

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Exclusion of the Press and Public

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19.

The Chairman will move and the Vice-Chair will second:-

“That the press and public be excluded from the meeting during consideration of item 20 in view of the nature of the proceedings that, if members of the press and public were present during this item, there would be disclosure to them of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A, to the Local Government Act 1972.

 

Paragraph 3 – Information relating to the financial or business affairs of any particular person (including the authority holding that information).”

 

PART II – PRESS AND PUBLIC EXCLUDED

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Matters for Determination

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20.

Recommendations from Woking Football Club and Associated Developments Task Group EXE20-040

Reporting Person – Cllr D Hughes