Venue: Council Chamber - Civic Offices. View directions
Contact: Frank Jeffrey on 01483 743012 or email frank.jeffrey@woking.gov.uk
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Apologies for Absence. Additional documents: Minutes: Apologies for absence had been received from Councillor A Boote and Claire Storey, Independent Co-Opted Member. |
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Mayor's Communications. Additional documents: Minutes: The Mayor reported that she had visited the Shah Jehan Mosque on Saturday evening and had participated in a number of events which had included the history of the Mosque and dinner. |
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Urgent Business. To consider any business which the Chairman rules may be dealt with under Section 100B(4) of the Local Government Act 1972. Additional documents: Minutes: Leader of the Council The Leader of the Council, David Bittleston, sought the Mayor’s agreement to allow Members of the Council to put forward a motion of No Confidence in him as Leader of the Council under Urgent Business. The request came in light of recent criticism in the Press of his leadership role on the Council. The Mayor ruled that she would accept any such Motions under Urgent Business and invited the Members of the Council to indicate whether anyone wished to put forward the Motion. No motions of No Confidence were put forward and accordingly the matter was not taken any further. No items of Urgent Business were therefore raised. |
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Declarations of Interest. PDF 47 KB To receive declarations of disclosable pecuniary and other interests from Members and Officers in respect of any item to be considered at the meeting. Additional documents: Minutes: In light of the questions received under Agenda Item 6 – Questions – after the Council agenda had been published, the following declarations of interest were made. In accordance with the Members’ Code of Conduct, Councillor D J Bittleston declared a non-pecuniary interest in Agenda Item 6 – Questions (Question 5) – arising from his position as a Director of Rutland Woking Limited. The interest was such that speaking and voting were permissible. In accordance with Officer Employment Procedure Rules, the Head of Democratic and Legal Services, Peter Bryant, declared an interest in Agenda Item 6 – Questions (Question 5) – arising from his position as Council appointed alternate Director of Rutland Woking Limited. The interest did not prevent Mr Bryant from advising Council on this matter. In accordance with the Officer Employment Procedure Rules, Peter Bryant (Head of Democratic and Legal Services) declared an interest in Agenda Item 6 – Questions (Question 3) – arising from (i) being a member of the Cards Trust, the supporters’ club for Woking Football Club, (ii) providing occasional unpaid assistance to Woking Football Club, e.g. acting as Returning Officer for the election of directors and (iii) being a Council appointed director of Kingfield Community Sports Ltd. The interest did not prevent Mr Bryant from advising Council on this matter. In accordance with the Officer Employment Procedure Rules, Leigh Clarke (Finance Director) declared an interest in Agenda Item 6 – Questions (Question 3) – arising from (i) her husband having a small shareholding in Woking Football Club and (ii) being a Council appointed director of Kingfield Community Sports Ltd. The interest did not prevent Mrs Clarke from advising Council on this matter. In accordance with the Members’ Code of Conduct, Councillor I Johnson declared a pecuniary interest in Agenda Item 6 – Questions (Question 3) – arising from his wife’s position as Chairman of Woking Football Club. The interest was such that Councillor Johnson left the Council Chamber during consideration of the item. |
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Leader of the Council's Statement. Additional documents: Minutes: The Leader, Councillor Bittleston, made a statement on his approach for the forthcoming year and advised that theExecutive for 2019/20 would comprise Councillor Azad as Deputy Leader, and Councillors Cundy, Davis, Harlow and Kemp. Councillor Barker, Leader of the Liberal Democrat Group, Councillor Aziz, Leader of the Labour Group, and Councillor Bond, Leader of the Independent Group, were given the opportunity to respond to Councillor Bittleston’s statement. |
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To deal with written questions submitted by Members under Standing Order 8.1. Copies of the questions and of the draft replies (which are subject to amendment by the Leader of the Council) will be laid upon the table. Additional documents: Minutes: Copies of questions submitted under Standing Order 8.1 together with draft replies were laid upon the table. The replies were confirmed by Members of the Executive, supplementary questions were asked and replies given. |
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Political Balance of the Council. PDF 51 KB To receive a report on the Political Balance of the Council. The report will be tabled at the meeting. Additional documents: Minutes: Formal notices had been received which had the effect of dividing the Council into political groups. The composition of the Council was as follows: Conservative 14 Liberal Democrat 10 Labour 3 Independent 3 In addition, notification had been received of the Members to act as Group Leader and Deputy Group Leader of each political group as follows:- Group Leader Deputy Group Leader Conservative Councillor D J Bittleston Councillor S Ashall Liberal Democrat Councillor A-M Barker Councillor D E Hughes Labour Councillor T Aziz Councillor M I Raja Independent Councillor J E Bond Councillor A J Boote Resolved That the report be received. |
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To receive the minutes of the Selection Panel held on Tuesday, 14 May 2019 and agree the recommendations contained therein. The minutes will be tabled at the meeting. Additional documents: Minutes: The Leader of the Council moved and Councillor Ashall seconded the receipt of the recommendations from Selection Panel which had met on 14 May 2019. Licensing Sub-Committees - Pool of Councillors The Members of Selection Panel had considered a report on the two Licensing Sub-Committees which dealt with new, or changes to existing, premises licences for which objections have been received, applications for temporary event notices for which objections have been received and reviews of premises licences. The report had proposed that, whilst the membership of the Sub-Committees should remain at three Councillors, the remaining members of the Licensing Committee should be appointed as substitutes to both Sub-Committees. RESOLVED That three members of the Licensing Committee continue to be appointed to both Licensing Sub-Committee A and B, with the remaining members of the Licensing Committee being appointed as substitutes to both Sub-Committees. Appointment of Members to Committees and Sub-Committees - 2019/20 The Selection Panel had considered the membership of each Committee and had proposed that the membership of the Overview and Scrutiny Committee should be reduced from ten Members to nine Members. RESOLVED That the proportions for each Committee be settled as follows: Con Lib Dem Lab Ind. Ind. Co-Opted Member Appeals Cttee (3) 1 1 1 - - Licensing Cttee (10) 5 3 1 1 - Overview and Scrutiny Cttee (9) 4 3 1 1 - Planning Cttee (9) 4 3 1 1 - Standards and Audit Cttee (6) 2 2 - 1 1 Licensing Sub-Cttee A (3) 1 1 - 1 - Licensing Sub-Cttee B (3) 1 1 1 - - Taxi Licensing Sub-Cttee (6) 3 2 1 - - Standards Hearings Sub-Cttee (5) 2 1 - 1 1 Woking Joint Cttee (7) 4 2 1 - - Draft Terms of Reference - Woking Football Club Oversight Panel The Panel had considered a draft Terms of Reference for the Woking Football Club Oversight Panel, established by Council at its meeting on 6 December 2018. Following discussion, the Panel had agreed to recommend to Council that the Terms of Reference for the Panel be deferred until such time that it was necessary for it to meet. RESOLVED That the Terms of Reference for the Woking Football Club Oversight Panel and appointment of Members to it be deferred until such time that it was necessary for the Oversight Panel to meet. Appointment of Members to Working Groups and Task Groups - 2019/20 The Council received the recommendations of the Panel in respect of the Working Groups under the remits of the Council, the Executive and the Overview and Scrutiny Committee. ReSOLVED That the proportions for each Group be settled as follows:- Council Appointed Working Groups Con Lib Dem Lab Ind. Ind. Co-Opted Member Elections & Electoral Reg. Review Panel (7) 3 2 0 1 1 Freedom of the Borough Working Group (6) 3 1 1 1 - Military Covenant Advisory Panel (6) 3 1 1 1 - Selection Panel (8) 2 2 2 2 - Sheerwater Regen. Oversight Panel (9) 3 ... view the full minutes text for item 8. |
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Constitution of Committee 2019/20. PDF 56 KB To approve the membership of Committees for 2019/20. The report will be tabled at the meeting. Additional documents: Minutes: The Council had before it a document setting out the proposed memberships of the Committees for the coming year. Resolved That the membership of Committees for 2019/20 be approved as set out below:
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Appointments to Working Groups 2019/20. PDF 59 KB To consider the membership of Working Groups for 2019/20. The report will be tabled at the meeting. Additional documents: Minutes: The Council had before it a document setting out the proposed memberships of the Working Groups under the remit of Council for the coming year. Resolved That membership of the Working Groups for 2019/20, as set out below, be agreed.
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Appointments to Ad Hoc Bodies and Ex Officio Bodies 2019/20. PDF 112 KB To consider the nominations to Ad Hoc Bodies and Ex-Officio Positions for 2019/20. The report will be tabled at the meeting. Additional documents: Minutes: The Council was asked to agree the appointments to Ad Hoc Bodies and to receive the list of Ex Officio appointments. In respect of the appointments available through the Surrey Leaders’ Group, the Council noted that no nominations had been received. Resolved That (i) appointments to Ad Hoc Bodies as set out below be agreed; and
(ii) the schedule of Ex Officio appointments as set out below be noted:
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To deal with anymotions received in accordance with Standing Order 5.0. Any motions received before the deadline has passed for the receipt of motions will be published and a copy of the list will be tabled at the meeting. Additional documents: Minutes: Councillor A-M Barker The following motion was moved by Councillor A-M Barker and seconded by Councillor D Hughes and referred to the Executive on 6 June 2019 in accordance with Standing Order 5.7. “Council notes that The Localism Act 2011 gave local authorities power to choose the committee system over their current system of governance and that the modern committee system may offer advantages over the current Strong Leader and Executive model. Council supports The setting up of a task group to consider whether it would be beneficial to the Council to move to a committee system.” |