Agenda and minutes

Council
Thursday, 6th December, 2018 7.00 pm

Venue: Council Chamber - Civic Offices

Contact: Frank Jeffrey  on 01483 743012 or email  frank.jeffrey@woking.gov.uk

Webcast: View the webcast

Items
No. Item

1.

Minutes

To approve the minutes of the Meeting of the Council held on 18 October 2018, as published.

Additional documents:

Minutes:

RESOLVED

That the minutes of the Ordinary Meeting of the Council held on 18 October 2018 be approved and signed as a true and correct record.

2.

Apologies for Absence.

Additional documents:

Minutes:

Apologies for absence had been received from Councillor Aziz, Councillor Cundy, Councillor Johnson and Councillor Whitehand, and the Chief Executive, Ray Morgan.

3.

Mayor's Communications

Additional documents:

Minutes:

The Mayor reported on events he had attended since the last meeting of Council.  The Mayor had led the colourful Diwali celebrations in the Town Centre on 8 November 2018 and had raised funds for the Mayor’s Charity (The York Road Project) at the Woking Beer Festival.  On Remembrance Sunday, events had been held across the Borough to mark the centenary of the end of World War I.

As part of the Queen’s Commonwealth Canopy event, the Mayor had assisted in the planting of new trees in the Borough.  More recently the Mayor had judged a Christmas card competition held at his former school, Horsell CofE School, selecting a design that would form this year’s Mayoral Christmas card.

4.

Urgent Business

To consider any business which the Chairman rules may be dealt with under Section 100B(4) of the Local Government Act 1972.

Additional documents:

Minutes:

There were no items of urgent business.

5.

Declarations of Interest.

To receive declarations of disclosable pecuniary and other interests from Members and Officers in respect of any item to be considered at the meeting.

In accordance with the Members’ Code of Conduct, the Leader of the Council, Councillor D J Bittleston, Councillor A Azad, Councillor Mrs B A Hunwicks and Councillor C S Kemp will declare a non-pecuniary interest in any items under which the Thameswey Group of Companies is discussed, arising from their positions as Directors of the Thameswey Group of Companies.  The interest is such that speaking and voting are permissible.

In accordance with the Members’ Code of Conduct, Councillor D J Bittleston will declare a non-pecuniary interest in any items under which the Victoria Square Development is discussed, arising from his position as a Director of Victoria Square Woking Limited.  The interest is such that speaking and voting are permissible.

In accordance with the Members’ Code of Conduct, Councillor G S Cundy will declare a non-pecuniary interest in any items under which the Brookwood Cemetery is discussed, arising from his position as a Director of Woking Necropolis and Mausoleum Limited, Brookwood Park Limited and Brookwood Cemetery Limited.  The interest is such that speaking and voting are permissible.

In accordance with Officer Procedure Rules, the Deputy Chief Executive, Douglas Spinks, and the Head of Democratic and Legal Services, Peter Bryant, will declare an interest in any items under which the Thameswey Group of Companies is discussed, arising from their positions as Directors of the Thameswey Group of Companies.  The interest is such that speaking is permissible.

In accordance with Officer Procedure Rules, the Deputy Chief Executive, Douglas Spinks, will declare an interest in any items under which Export House is discussed, arising from his position as a Director of Export House Limited.  The interest is such that speaking is permissible.

In accordance with Officer Procedure Rules, the Deputy Chief Executive, Douglas Spinks, and the Head of Legal and Democratic Services, Peter Bryant, will declare an interest in any items under which Brookwood Cemetery is discussed, arising from their positions as Directors of Woking Necropolis and Mausoleum Limited, Brookwood Park Limited and Brookwood Cemetery Limited.  The interest is such that speaking is permissible.

In accordance with Officer Procedure Rules, the Head of Legal and Democratic Services, Peter Bryant, and the Finance Director, Leigh Clarke, will declare an interest in any items under which Dukes Court is discussed, arising from arising from their positions as Directors of Dukes Court Owner T S a r l.  The interest is such that speaking is permissible.

Additional documents:

Minutes:

In accordance with the Members’ Code of Conduct, the Leader of the Council, Councillor D J Bittleston, Councillor Azad, Councillor Mrs B A Hunwicks and Councillor C S Kemp declared a non-pecuniary interest in any items under which the Thameswey Group of Companies was discussed, arising from their positions as Directors of the Thameswey Group of Companies.  The interest was such that speaking and voting were permissible.

In accordance with the Members’ Code of Conduct, Councillor D J Bittleston declared a non-pecuniary interest in any items under which the Victoria Square Development was discussed, arising from his position as a Director of Victoria Square Woking Limited.  The interest was such that speaking and voting were permissible.

In accordance with the Members’ Code of Conduct, Councillor J Kingsbury declared a non-pecuniary interest in any items under which the Brookwood Cemetery was discussed, arising from his position as a Director of Woking Necropolis and Mausoleum Limited, Brookwood Park Limited and Brookwood Cemetery Limited.  The interest was such that speaking and voting were permissible.

In accordance with Officer Procedure Rules, the Deputy Chief Executive, Douglas Spinks, and the Head of Democratic and Legal Services, Peter Bryant, declared an interest in any items under which the Thameswey Group of Companies was discussed, arising from their positions as Directors of the Thameswey Group of Companies.  The interest was such that speaking was permissible.

In accordance with Officer Procedure Rules, the Deputy Chief Executive, Douglas Spinks, declared an interest in any items under which Export House was discussed, arising from their positions as Directors of Export House Limited.  The interest was such that speaking was permissible.

In accordance with Officer Procedure Rules, the Deputy Chief Executive, Douglas Spinks, and Head of Democratic and Legal Services, Peter Bryant, declared an interest in any items under which Brookwood Cemetery was discussed, arising from their positions as Directors of Woking Necropolis and Mausoleum Limited, Brookwood Park Limited and Brookwood Cemetery Limited.  The interest was such that speaking was permissible.

In accordance with Officer Procedure Rules, the Head of Legal and Democratic Services, Peter Bryant, and the Finance Director, Leigh Clarke, declared an interest in any items under which Dukes Court was discussed, arising from arising from their positions as Directors of Dukes Court Owner T S a r l.  The interest was such that speaking was permissible.

In accordance with the Members’ Code of Conduct, the Leader of the Council, Councillor D J Bittleston, declared an interest in agenda item 8g – ATG Cinemas – arising from his son’s employment by the ATG Group.  The interest was such that Councillor Bittleston left the Chamber during the determination of the item.

In accordance with the Members’ Code of Conduct, Councillor D Hughes declared an interest in agenda item 8g – ATG Cinemas – arising from her daughter’s employment by the ATG Group.  The interest was such that Councillor Hughes left the Chamber during the determination of the item.

6.

Questions. pdf icon PDF 86 KB

To deal with written questions submitted by Members under Standing Order 8.1.  Copies of the questions and of the draft replies (which are subject to amendment by the Leader of the Council) will be laid upon the table.

Additional documents:

Minutes:

Copies of questions submitted under Standing Order 8.1 together with draft replies were laid upon the table.  The replies were confirmed by Members of the Executive, supplementary questions were asked and replies given.

7.

Petition - Ice-Cream Van in Woking Park WBC18-028 pdf icon PDF 65 KB

Additional documents:

Minutes:

The Mayor welcomed to the meeting Mr Joe Bellanca, operator of the Mr Carlos ice-cream van, who presented to the Council a petition seeking the removal of the ‘Café in the Park’ to enable the Mr Carlos van to trade in Woking Park.  The petition had been supported by 1,145 individuals.  The Council had before it a report which set out the details of the petition, together with Officer comments on the request.

Mr Bellanca advised the Committee of the background to the decision of the Council that led to the Café kiosk replacing his ice-cream van, noting that he had unsuccessfully tendered for the opportunity to run the kiosk himself.  The decision of the Council had significantly affected his business, which had been part of Woking’s community for forty years.  Mr Bellanca advised that, despite the petition calling for the removal of the Café, he would be happy to operate in the Park in addition to the Café.  Following his presentation, Mr Bellanca responded to a series of questions by Members in respect of the impact on his business, his views of the Café and where he traded following the decision to prevent any other food vendors from operating in the Park.

Councillor Kemp, Portfolio Holder, introduced the report before the Council and advised that the Café in the Park had been created following a public consultation which had looked at the main types of food and drink visitors to the Park would want to be available.  Ice-cream had come fifth in the list of priorities.  A tender process had been undertaken which had been won by Freedom Leisure which had been awarded a contract for seven years.  It was understood that Freedom Leisure had advised that it would not be willing to share the Park with other operators; if this was not the case, the Council could revisit the matter.

Councillor Lyons moved and Councillor Howard seconded a proposal to allow Mr Bellanca to trade in Woking Park in addition to the Café in the Park.  The proposal would be subject to the arrangement being lawful under the contract with Freedom Leisure.  In accordance with Standing Order 10.8, the names of Members voting for and against the motion were recorded.

In favour:                       Councillors M Ali, A-M Barker, J Bond, A Boote, M Bridgeman, I Eastwood, K Howard, D Hughes, L Lyons, L Morales and M I Raja.

                                      Total in favour – 11

Against:                         Councillors H Addison, S Ashall, A Azad, D Bittleston, A Bowes, G Chrystie, K Davis, D Harlow, Mrs B Hunwicks, S Hussain, C Kemp, N Martin, R Mohammed and C Rana.

                                      Total against – 14

Present not voting:       None.

                                      Total present not voting – 0

The motion was therefore lost by 11 votes in favour to 14 votes against.

Councillor Kemp moved and Councillor Hussain seconded a motion to refer the petition to the Executive.  The proposal would provide an opportunity to discuss Mr Bellanca’s request with Freedom Leisure before a decision was taken by  ...  view the full minutes text for item 7.

8.

Recommendations of the Executive WBC18-032 pdf icon PDF 74 KB

To receive and consider recommendations from the Executive.

Additional documents:

Minutes:

Councillor D J Bittleston moved and Councillor A Azad seconded the reception and adoption of the report and recommendations from the meeting of the Executive held on 22 November 2018.

8a

Notice of Motion - Cllr K Howard - Chewing Gum Receptacles EXE18-125

Additional documents:

Minutes:

The Council had before it the recommendation of the Executive to support the notice of motion submitted by Councillor Howard in respect of chewing gum receptacles.  The notice of motion stated that:

“I propose that chewing gum recycling receptacles be placed at strategic locations around the town centre to (1) encourage more recycling and (2) reduce the amount of gum that gets dropped on the paving.

Chewing gum not only leaves unsightly, sticky spots on the paving but is also difficult and expensive to remove. There are companies (such as Gumdrop) that will provide the bins and do the recycling at a reasonable cost.”

RESOLVED

That the motion be supported.

8b

Review of Fees and Charges 2019-20 EXE18-039

Additional documents:

Minutes:

The Council considered the proposed discretionary fees and charges for the coming year.  A number of concerns expressed at the Executive meeting were reiterated, including the increase in the controlled parking period in Zone 1, the charges for dog service providers and the absence of any parking promotions for evenings, Sundays or Christmas shopping days.  Concern was also expressed over the increase in careline costs and its impact on tenants.

Councillor Morales moved and Councillor Barker seconded an amendment in respect of the charges for dog service providers to review the proposals with the intention of reducing the charges for those individuals on an income less than a figure to be set by Council.  The objective would be to ensure that those on a low income would not be prevented from providing such services because of the cost of the licence.  The Council was advised that the effect of the amendment would be to agree the fees and charges for the coming year with the exception of those arising from the Animal Welfare (Licensing of Activities Involving Animals) (England) Regulations 2018.  Those charges would be referred to the Executive to consider whether it would be practicable to reduce the charges.

In accordance with Standing Order 10.8, the names of Members voting for and against the amendment were recorded.

In favour:                       Councillors M Ali, A-M Barker, J Bond, A Boote, M Bridgeman, I Eastwood, K Howard, L Lyons, L Morales and M I Raja.

                                      Total in favour – 10

Against:                         Councillors H Addison, S Ashall, A Azad, D Bittleston, A Bowes, G Chrystie, K Davis, D Harlow, Mrs B Hunwicks, S Hussain, C Kemp, N Martin, R Mohammed and C Rana.

                                      Total against – 14

Present not voting:       Councillor D Hughes.

                                      Total present not voting – 1

The amendment was therefore lost by 10 votes in favour to 14 votes against.

Councillor Boote considered that the issue of the Careline charges had not been addressed and moved an amendment that the Careline charges should be taken out of the proposals and reviewed.  The amendment was seconded by Councillor Bond and in accordance with Standing Order 10.8, the names of Members voting for and against the amendment were recorded.

In favour:                       Councillors M Ali, A-M Barker, J Bond, A Boote, M Bridgeman, K Howard, D Hughes, L Lyons and M I Raja.

                                      Total in favour – 9

Against:                         Councillors H Addison, S Ashall, A Azad, D Bittleston, A Bowes, G Chrystie, K Davis, D Harlow, Mrs B Hunwicks, S Hussain, C Kemp, N Martin, R Mohammed and C Rana.

                                      Total against – 14

Present not voting:       Councillors I Eastwood and L Morales.

                                      Total present not voting – 2

The amendment was therefore lost by 9 votes in favour to 14 votes against.

Councillor Azad summarised the proposals before the Council and responded to the points raised during the debate, noting that the changes to the CPZ would be subject to a public consultation before being considered by the Woking Joint  ...  view the full minutes text for item 8b

8c

Sythwood Residential Units EXE18-116

Additional documents:

Minutes:

The Council received proposals to develop specialist residential accommodation at Sythwood and lease the accommodation to a specialist housing provider.

RESOLVED

That (i)    the provision of new premises at Sythwood for a specialist housing provider be approved subject to Planning Consent, at a Project Cost of £3.564m;

          (ii)   the project be included in the Investment Programme to be financed by Right to Buy Retained Capital Receipts (30%) and Loan (70%);

          (iii) a revenue provision of £250,000 be set aside over 2018/19 to 2019/20 to support the cost of furnishing and to cover the first year’s rent; and

          (iv) the net additional annual cost of £25,000 be taken into account in the Medium Term Financial Strategy for 2020/21 onwards.

8d

York Road Project EXE18-117

Additional documents:

Minutes:

The Council welcomed proposals to construct new premises to house the services operated by the York Road Project for homeless people.

RESOLVED

That  (i)    the provision of new premises for the York Road Project (YRP) be approved subject to Planning Consent, at a Project Cost of £7.615m;

          (ii)   the project be included in the Investment Programme to be financed by Right to Buy Retained Capital Receipts (30%) and Loan (70%);

          (iii)  a Development Agreement be entered into with Prime Place for the acquisition of the site and the development of the new YRP premises; and

          (iv)  the net additional annual cost of £160,000 be taken into account in the Medium Term Financial Strategy for 2022/23 onwards.

8e

Surrey County Council Service Consultations EXE18-130

Additional documents:

Minutes:

(NOTE:  In accordance with the Members’ Code of Conduct, Councillor S Hussain declared an interest in this item following reference to Knaphill Library during the debate.  The interest arose as a result of his family’s ownership of the building in which the Library was located.  The interest was such that Councillor Hussain left the Chamber during the debate on the draft response to the consultation on library services.)

The Leader of the Council, Councillor Bittleston, introduced the recommendations of the Executive in respect of the Council’s draft responses to the five public consultations being undertaken by Surrey County Council.  The five areas subject to consultation were community recycling centres, libraries and cultural services. Special Educational Needs and Disabilities (SEND), concessionary bus travel and children’s centres.

Councillor Morales moved and Councillor Lyons seconded the following amendments:

(i)      The following be added under draft response section 2.3:  “And regrets that the proposals fail to recognise the increasing need for family support in the area around Kingsmoor Park, Westfield due to many families relocating from Sheerwater and so urge SCC to ensure there is local family provision close to this area which has significant numbers of workless and low income families.” and

(ii)      The following be added as section 2.6:  “The Council regrets the introduction of a fixed charge for universal services such as Play and learn as this charge is likely to have the most negative impact on those families in greatest need of the service.

Both Councillor Morales and Councillor Lyons spoke in support of the amendments before the proposals were put to a vote.  In accordance with Standing Order 10.8, the names of Members voting for and against the amendment were recorded.

In favour:                      Councillors M Ali, A-M Barker, J Bond, A Boote, M Bridgeman, I Eastwood, K Howard, D Hughes, L Lyons, L Morales and M I Raja.

                                      Total in favour – 11

Against:                         Councillors H Addison, S Ashall, A Azad, D Bittleston, A Bowes, G Chrystie, K Davis, D Harlow, Mrs B Hunwicks, S Hussain, C Kemp, N Martin, R Mohammed and C Rana.

                                      Total against – 14

Present not voting:        None.

                                      Total present not voting – 0

The amendment was therefore lost by 11 votes in favour to 14 votes against.

Councillor Bond referred the Council to the draft comments in respect of the consultation on the library services.  Concerned that the wording in the draft report implied that all but the Library in Woking Town Centre would close, Councillor Bond moved and Councillor Boote seconded an amendment to remove reference to library closures from the response as follows:

The wording set out in paragraph 5.2 of the Executive report be amended with the deletion of the following wording: “and recognises that this approach will inevitably lead to fewer larger directly operated centres with centres either closing or providing access channels through other partner locations”.

In accordance with Standing Order 10.8, the names of Members voting for and against the amendment were recorded.

In  ...  view the full minutes text for item 8e

8f

Calendar of Meetings 2019-20 EXE18-037

Additional documents:

Minutes:

The Leader of the Council, Councillor Bittleston, introduced the recommendation of the Executive in respect of the Calendar of Meetings for the coming Municipal Year.  It was noted that, following a request from a Member, Group Leaders had been asked to review the Calendar with the objective of changing the date of the first business meeting of Council in May 2020 to avoid half term.  Unfortunately a suitable alternative date could not be found and accordingly it was not proposed that the Calendar as received by the Executive should be changed.

RESOLVED

That the Calendar of Meetings 2019/20 be approved as set out in Appendix 1 to the report.

8g

ATG Cinemas EXE18-028

Additional documents:

Minutes:

The Executive had considered proposals to make a capital contribution towards the redevelopment of the Borough’s ATG Cinemas.  The recommendations before the Council supported the proposal to award capital funding of £5m for the upgrade. 

A number of Councillors expressed concern that the Council would be giving the funds to ATG rather than offering a loan.  The Portfolio Holder, Councillor Kemp, explained that the Cinemas were owned by Woking Borough Council, not ATG, and that the funds would enable a significant programme of improvements to be undertaken to the Council’s assets.

In accordance with Standing Order 10.8, the names of Members voting for and against the recommendations were recorded.

In favour:                       Councillors H Addison, S Ashall, A Azad, A Bowes, G Chrystie, K Davis, I Eastwood, D Harlow, K Howard, Mrs B Hunwicks, S Hussain, C Kemp, N Martin, R Mohammed and C Rana.

                                      Total in favour – 15

Against:                         Councillors M Ali, A-M Barker, J Bond, A Boote, M Bridgeman, L Lyons, L Morales and M I Raja.

                                      Total against – 8

Present not voting:       None.

                                      Total present not voting – 0

The recommendations were therefore carried by 15 votes in favour to 8 votes against.

RESOLVED

That  (i)    the contribution of £5m to ATG for the upgrade of the ATG Cinemas in Woking be approved;

          (ii)   the project be included in the Investment Programme to be financed by Loan;

          (iii)  the detailed arrangements to be approved by Officers in consultation with the Portfolio Holder; and

          (iv)  the net additional annual cost of £190,000 be taken into account in the Medium Term Financial Strategy for 2020/21 onwards.

 

9.

Thameswey Business Plans 2019 WBC18-033 pdf icon PDF 87 KB

Additional documents:

Minutes:

The Council received a report which set out the business plans for eight of the companies within the Thameswey Group of Companies together with a summary of the benefits for Borough residents brought about by the activities.  The Business Plans had been approved by the relevant Boards.

The Leader of the Council, Councillor Bittleston, introduced the report and responded to the points raised by Councillors, in particular on the issue of affordable housing, its definition and the number of new homes that would be achieved through the Thameswey Group.  The Council’s track record on delivering new homes was outlined and reference was made to the Borough’s ‘Earn Your Deposit’ scheme through which tenants would receive an annual lump sum that could be put towards securing a deposit for a property of their own.

In accordance with Standing Order 10.8, the names of Members voting for and against the recommendations were recorded.

In favour:                      Councillors H Addison, S Ashall, A Azad, D Bittleston, A Bowes, G Chrystie, K Davis, D Harlow, Mrs B Hunwicks, S Hussain, C Kemp, N Martin, R Mohammed and C Rana.

                                      Total in favour – 14

Against:                         None.

                                      Total against – 0

Present not voting:        Councillors M Ali, A-M Barker, J Bond, A Boote, M Bridgeman, I Eastwood, K Howard, D Hughes, L Lyons, L Morales and M I Raja.

                                      Total present not voting – 11

The recommendations were therefore carried by 14 votes in favour to 0 votes against.

RESOLVED

That  (i)    the Business Plans for the Thameswey Group of Companies be approved;

          (ii)   Councillor Debbie Harlow as Portfolio Holder for Housing, be appointed as a Councillor Director of Thameswey Housing Limited, Thameswey Guest Houses Limited and Thameswey Limited;

          (iii)  an increased Loan Facility of £130M be allocated to Thameswey Housing Limited for the period of April 2022 to December 2023 to finance additional affordable homes, and £5M to service the debt with future years Loan facilities of £5M per annum for long term debt servicing pending reaching its full operational revenue;

          (iv)  extension of the Loan Facility for Thameswey Central Milton Keynes Limited for 2020 and 2022 in the aggregate sum of £7.5M; and

          (v)   TSL to merge into TEL to reduce operating costs and maximise efficiency.

10.

Polling District and Polling Place Review 2018 WBC18-029 pdf icon PDF 139 KB

Additional documents:

Minutes:

The Council had reviewed existing arrangements for Parliamentary polling districts and polling places.  The review had in particular looked at the arrangements for the St John’s West polling district, with view to identifying an alternative polling place to The Oaktree Infant School.  The review had concluded that no sustainable alternative currently existed.  However, it was felt that there was scope for the development of a permanent community facility in the area which could be used for elections and wider community activities at other times of year.  Proposals would be developed over the coming year.

RESOLVED

That  (i)    the existing arrangements for the following polling districts and their designated polling places be continued:

·      A1 – West Byfleet

·      E4 – Old Woking

·      A2 – Byfleet

·      E5 – Gresham Park

·      B1 – Town Centre

·      F1 – Horsell West

·      B2 – Town Centre North

·      F2 – Horsell South

·      B3 – Walton Road

·      F3 – Horsell East

·      B4 – Sheerwater

·      G1 – Knaphill West

·      B5 – Board School Road

·      G2 – Knaphill South

·      B6 - Woodham

·      G3 – Knaphill East

·      C2 – Goldsworth Central

·      G4 – Knaphill North

·      C3 – Goldsworth East

·      H1 – Mount Hermon West

·      D1 – Brookwood

·      H2 – Mount Hermon East

·      D2 – Brookwood South

·      J1 – Maybury

·      D3 – Mayford

·      J2 – Maybury North

·      D4 – Barnsbury

·      J3 – Pyrford

·      D5 – Sutton Green

·      J4 – Pyrford North

·      E1 – Westfield

·      K1- St John’s West

·      E2 – Kingfield

·      K2 – St John’s Central

·      E3 – Shackleford Road

·      K3 – St John’s East

          (ii)   the Goldsworth West polling district (C1) be amended to remove properties at Brockhill;

          (iii)  a new polling district ‘Brockhill (C4)’ be created for all properties at Brockhill, with the designated polling place of the  Goldsworth Park Guides and Scouts Headquarters; and

          (iv)  Officers develop proposals for a permanent community facility within the St John’s West polling district.

11.

Notices of Motion

To deal with anymotions received in accordance with Standing Order 5.0.  Any motions received before the deadline has passed for the receipt of motions will be published and a copy of the list will be tabled at the meeting.

Additional documents:

Minutes:

The Mayor reported that no notices of motion had been received.

12.

Exclusion of Press and Public.

The Mayor will move, and the Deputy Mayor will second:-

"That the press and public be excluded from the meeting during consideration of items 13 and 14 in view of the nature of the proceedings that, if members of the press and public were present during these items, there would be disclosure to them of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A, to the Local Government Act 1972.”

Paragraph 3 – Information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

 

PART II – PRESS AND PUBLIC EXCLUDED

 

 

 

Additional documents:

Minutes:

The Mayor moved and Councillor Mrs Hunwicks seconded that the press and public should be excluded from the meeting during consideration of the following items.

RESOLVED

That the press and public be excluded from the meeting during consideration of Agenda Items 13 and 14 in view of the nature of the proceedings that, if members of the press and public were present during these items, there would be disclosure to them of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A, to the Local Government Act 1972.

Paragraph 3 – Information relating to the financial or business affairs of any particular person (including the authority holding that information).

13.

Recommendations of the Executive WBC18-034

Minutes:

The Mayor noted that the items on Sythwood Residential Units, York Road Project and ATG Cinemas had been determined earlier in the meeting and would therefore not need to be considered further under Part II of the agenda.

13a

Sythwood Residential Units EXE18-116

Minutes:

This item was not discussed under Part II.

13b

York Road Project EXE18-116

Minutes:

This item was not discussed under Part II.

13c

ATG Cinemas EXE18-028

Minutes:

This item was not discussed under Part II.

13d

Land Management - Byfleet EXE18-026

Minutes:

The Council considered the recommendations of the Executive in respect of Land Management in Byfleet.

RESOLVED

That the recommendations of the Executive as set out in the Part II minutes of Council be agreed.

13e

Victoria Square Red Car Park Update EXE18-128

Minutes:

The Council considered the recommendations of the Executive in respect of the update on the Victoria Square Red Car Park.

RESOLVED

That the recommendations of the Executive as set out in the Part II minutes of Council be agreed.

13f

Land Management - Westfield Avenue EXE18-126 WBC18-031

Minutes:

(NOTE: Councillor Bond, Councillor Boote and Councillor Bridgeman left the meeting at 10pm.)

The Council considered the recommendations of the Executive in respect of Land Management in Westfield Avenue.

RESOLVED

That the recommendations of the Executive as set out in the Part II minutes of Council be agreed.

13g

Land Management - Victoria Gate EXE18-127

Minutes:

(NOTE: Councillor Eastwood, Councillor Hughes and Councillor Eastwood left the meeting at 10.25pm.)

The Council considered the recommendations of the Executive in respect of Land Management of Victoria Gate.

RESOLVED

That the recommendations of the Executive as set out in the Part II minutes of Council be agreed.

13h

Land Management - Elizabeth House and Cornerstone EXE18-133

Minutes:

The Council considered the recommendations of the Executive in respect of Land Management at Elizabeth House and Cornerstone.

RESOLVED

That the recommendations of the Executive as set out in the Part II minutes of Council be agreed.

14.

Land Management - HIF Land Acquisition Strategy WBC18-030 (Report to follow)

Minutes:

The Council considered a report on the Housing Infrastructure Fund (HIF) acquisition strategy.

RESOLVED

That the recommendations as set out in the Part II report before Council be agreed.